Division of Financial Affairs
Procurement and Payment Services
Procurement and Payment Services is pleased to announce that, as of July 1, 2020, Cornell has awarded a university-wide, five-year, single-source agreement to Sedgwick Business Interiors for furniture, office and wall systems, design and planning services, installation, and warehousing.
Effective May 14, 2021, Procurement and Payment Services updated the Buying Manual in consultation with the University Tax Office, Global Operations, Export Control Office, and Risk Management and Insurance.
To ensure processing prior to the fiscal year-end close, the following items must be received by Procurement and Payment Services by the dates listed.
The following DFA classes are available from January 2021 through June 2021 and are open to any person interested in learning more about Cornell accounting/finance policies.
On November 20, 2020, the PaymentWorks tool used to register new disbursement voucher payees and purchase order vendors was updated to allow registration of foreign payees and vendors.
The Contracts for Services page on the Procurement website and Buying Manual have been updated to provide better guidance on the service provider process.
Effective September 14, 2020, Procurement and Payment Services updated the sections of the Buying Manual.
PUR 1000 Procurement Certification covers various aspects of the procurement process at Cornell. Participants will be guided through the purchasing decision process including identifying the appropriate payment method, selecting a vendor, processing a purchase order, identifying independent contractors, paying for services, and more.
The Procurement Advisory Committee this past fiscal year completed three projects to reduce administrative burden and improve the procurement process.
Effective August 3, 2020, Procurement and Payment Services updated the sections of the Buying Manual.
To ensure processing prior to the fiscal year-end close, the following items must be received by Procurement and Payment Services by the dates listed below.
Effective immediately, units no longer have to collect insurance certificates from purchase order vendors.
Procurement and Payment Services is working with the Incident Management Team and Facilities and Campus Services to source and maintain a centralized inventory of critical supplies.
The Buying Manual was updated with new process for requesting certificates of insurance from vendors.
Dell, Cornell's preferred supplier for computers, is offering exclusive savings for a limited time to Cornell faculty, staff, alumni, and students.
If you have a role in buying products or services or processing such purchases, we’d be grateful if you could take about 10 minutes to complete this survey by April 20, 2020.
We have revised our approach to use only the KFS project code CORONAV-20 for all expenses related to the outbreak, except as noted below. Begin using this project code immediately.
While Cornell responds to the COVID-19 emergency, we are allowing critical business-related purchases to be delivered to off-campus addresses.
As President Pollack has issued the statement asking units to complete and implement emergency response plans by March 20, we in the Division of Financial Affairs (DFA) have completed our plans and have implemented remote work for as many of our staff members as possible as of Tuesday, March 17.
If you need to purchase products and services as a direct result of the coronavirus outbreak, please use the following project code: CORONAV-20.
Updates to the Buying Manual include deletion of the sections on the disbanded program for personal-liability corporate cards and updates to purchases with special procedures.
There are deadlines for ensuring that your requisitions and purchase orders are processed before the end of the calendar year.
The newly revamped Procurement Certification Program begins in October, and registration is now open in CULearn! The program includes five core courses and four electives.
Procurement and Payment Services recently restructured its organization in a step toward fulfilling a strategic initiative to simplify the procure-to-pay process.
Procurement and Payment Services has established a Procurement Advisory Committee to partner with campus in simplifying the procure-to-pay process.
If you currently get your reimbursements for travel or out-of-pocket expenses from Cornell by check, consider getting reimbursed faster by enrolling in direct deposit.
Cornell business travelers now get discounted hotel rates from Marriott in New York City and Ithaca and lower rental rates from Avis Car Rental and Budget Rent a Car.
Catering by Luna now has a catering agreement with Cornell, bringing the number of local caterers with agreements to six.
Make the most of all that e-SHOP has to offer by attending one of Procurement and Payment Services’ monthly Zoom training webinars.
The newly revamped Procurement Certification Program, scheduled to begin in October, includes five core courses and four electives.
W.B. Mason, Cornell’s preferred supplier for office supplies and copy paper, recently renewed their contract with more advantages for Cornell purchasers.
Challenge Workforce Solutions (previously Challenge Industries) now offers Cornell document destruction services at a negotiated discount.
Three sections of the Buying Manual were updated July 1, 2019.
Procurement and Payment Services working cooperatively with University Audit has updated information in the Buying Manual related to inactive credit cards.
Effective May 15, 2019, Procurement and Payment Services made the following updates to the Buying Manual.
The Procurement and Payment Services department, which was previously located at 395 Pine Tree Road, Suite 330 (East Hill Office Building) is now located in the offices occupied by the Division of Financial Affairs at 341 Pine Tree Road (East Hill Plaza).
The Buying Manual was updated on December 1, 2018.
To ensure processing prior to the end of the calendar year, certain following items must be received by Procurement and Payment Services by specific dates.
Updates include instructions on a new Technology Risk Assessment process and clarification on responsibilities for reporting conflicts of interest.
The effort to grow awareness of and interaction with diverse suppliers has been effective with an increase in annual purchase volume from $31.4 million in 2013 to $44.9 million in 2018. The targeted diverse supplier program has yielded over $8 million in growth for select suppliers since the program’s inception in 2013.
The Procurement Certification Program, which was launched for business service center staff members in 2016, is open to all campus staff members beginning this fall.
Procurement Services will continue hosting monthly webinars this year and in 2019 to help campus purchasers learn more about e-SHOP. These workshops provide basic e-SHOP training and familiarize users with features that may help make purchasing easier.
Johnston Food Service and Cleaning Solutions is now available to e-SHOP users in Building Care, and W.B. Mason was awarded a custodial agreement to serve other departments. Hill & Markes has added a punch-out site, and America To Go has added a new customer dashboard for diverse supplier spending.
For the fifth year in a row, Cornell’s Procurement and Payment Services has been awarded the Annual Achievement of Excellence in Procurement Award from the National Procurement Institute (NPI).
The Export Control Office has updated the roles and responsibilities for the end user, business service centers, Procurement and Payment Services, and the Export Control Officer in Buying Manual section 617, Export Controls.
Though outdoor temperatures were hot, attendees asked questions, looked for giveaway items and special deals, and tasted a variety of food from Cornell and local cafes and caterers.
After 39 years of service, Glenn Morey will be retiring from Cornell Procurement and Payment Services on July 30, 2018. His last day in the office is June 1.
The annual supplier show hosted by Procurement and Payment Services will be held on June 1, 10:00 a.m. – 2:00 p.m., in Barton Hall.
Thanks to the work of our strategic sourcing team, employees can now receive significant discounts off retail pricing from Sedgwick Business Interiors.
Rogan’s Corner is offering breakfast delivery through America To Go in e-SHOP. Rogan’s offers a variety of breakfast options as well as beverages.
Cornell e-SHOP users now are able to buy from Amazon for Business. Procurement and Payment Services has been piloting a program with Amazon in e-SHOP since September 2017 and has received positive customer feedback.
Along with our efforts to make buying easier for the campus, the Buying Manual has been updated in conjunction with the increase in the university bid limit to $25,000 and the e-SHOP transaction limit to $1,500.
Effective Feb. 1, the limits on e-SHOP transactions and university bids will be raised.
There were several updates to the Buying Manual effective December 8, 2017.
Deadlines for ensuring your requisitions and other procurement items are processed before the end of the calendar year.
Several sections of the Buying Manual were updated effective October 1, 2017. Changes include expansion of the transaction limit options for procurement cards.
Thank you for transitioning business to VWR and for approving payments in a timely manner. Your efforts resulted in the increased rebate for fiscal year 2018.
Budget Truck Rental now offers Cornell more cost-effective options for low-mileage moves, along with vetted insurance coverage and direct billing.
Vice President for Financial Affairs and Interim Treasurer Gerald Hector has initiated a series of ongoing, monthly gatherings designed to encourage and facilitate information exchange between the Division of Financial Affairs (DFA) and its campus partners.
This fall, we will be working with your centers and business officers to review procurement card transaction limits and strategic deployment in the colleges and administrative units.
For the fourth year in a row, Cornell Procurement and Payment Services (Procurement) has been awarded the Annual Achievement of Excellence in Procurement Award from the National Procurement Institute (NPI).
Procurement Services will be hosting monthly webinars this year to help campus purchasers learn more about e-SHOP.
The Procurement Certification Program, which last fall was launched for financial transaction and business service center (FTC/BSC) staff members, continues with two sessions this fall.
The Accounts Payable department, which was previously located at 341 Pine Tree Road (East Hill Plaza) is now located in the offices occupied by Procurement and Payment Services at 395 Pine Tree Road, Suite 330 (East Hill Office Building).
More than 1,000 attended the 2017 annual supplier show June 1 in Barton Hall, hosted by Procurement and Payment Services. The event provided an opportunity for members of the Cornell community to meet Cornell’s contract suppliers, learn about their products and services, and hear about the savings and efficiencies they provide – as well as win door prizes.
Procurement Services will host its annual supplier show June 1, 10 a.m.-2 p.m. in Barton Hall.
Since the KFS upgrade, the ability to print documents using the browser print button from within the KFS application is no longer available. Users are asked to avoid printing, whenever possible, but options are available for instances where printing is unavoidable.
After two years of planning and preparation we are pleased to announce that T-Mobile has a new campus cell site on the roof of Bradfield Hall that went on the air on February 21, 2017.
America To Go has been working diligently to increase access to local restaurants and caterers, particularly those identified as minority-owned, women-owned, and veteran-owned.
VWR, one of our largest lab and science suppliers, recently released an update to its order tracking system, Order Status, which allows the Cornell campus customers to track orders.
This fall, the Procurement Certification Program sessions will be offered in September and October.
To help make buying at Cornell easier, we’ve updated the For Buyers section of our website with new information and a quick guide. We’ve also updated our e-SHOP training resources and will be hosting more e-SHOP workshops in the coming fiscal year!
For the fourth consecutive year, diverse businesses recently collaborated with Cornell Procurement Services and BR Consulting, a nonprofit, student-run consulting firm based at the Samuel Curtis Johnson Graduate School of Management to come up with solutions to business problems of the suppliers' choice.
Effective May 1, 2017, several updates were made to the Buying Manual.
On Sunday, April 23, the Kuali Financial System (KFS) will undergo an upgrade that will update the look and feel of the system.
On April 23, after a scheduled upgrade completes, KFS users will experience a new look and feel to the Kuali Financial System (KFS). The upgrade to KFS 7 will include usability improvements to enhance the user’s experience.
The 200, 500, and 700 sections of the Buying Manual and several contracts were updated on February 6.
Departments and faculty and staff members can take advantage of Cornell’s preferred supplier agreements with AT&T Mobility and Verizon Wireless for discounts on cellular phones, plans, and accessories. Here are some helpful tips to get you started with corporate or personal accounts.
We are pleased to announce that three of Cornell’s suppliers have been certified by New York State as Woman-owned Business Enterprises.
After 30 years of service to Cornell University, Dennis Butts retired on August 31.
Shred-it, merged with Cintas, now offers lower pricing and a broader range of services for on- and off-site paper shredding, as well as document destruction.
Our strategic sourcing team recently collaborated with Environmental Health and Safety (EHS) and University Communications on two projects to help Cornell achieve savings on purchases of laboratory (lab) coats and offset and multicolor printing.
In September, the Procurement Certification Program was launched to financial transaction and business service center (FTC/BSC) staff members.
Updates have been made to Buying Manual sections 402 and 603.
Nearly 1,400 Cornell employees and 98 suppliers joined staff from Cornell Procurement and Payment Services June 9 in Barton Hall for the 2016 annual Cornell Supplier Show.
In this article, we provide some help with finding information about suppliers, forms, and other tools, and we point out some useful features on our new home page.
We recently partnered with our copy paper and office supplies preferred supplier, W. B. Mason, to conduct a campus campaign to reduce the purchase of virgin (non-recycled) paper on the Ithaca campus.
We recently updated some of our Frequently Asked Questions (FAQ) to serve you better.
During the Ithaca Tompkins Regional Airport runway closure in July, Ithaca Airline Limousine will be offering discounts for ground transportation to the Syracuse Hancock International Airport.
New monthly e-SHOP workshops led by Procurement’s e-Business team have been scheduled. The workshops will take place in computer labs across campus.
To ensure processing prior to the fiscal year-end close, the following items must be received by Procurement Services by the specified dates.
We recently completed an overall review of the Buying Manual content and made some changes.
Two minor changes have been made to the Buying Manual regarding vendor types and prohibited transactions.
The Service Provider Evaluation Form can now be used for certain service providers in lieu of the separate service provider questionnaire.
Visit our Cornell colleagues in e-SHOP and make purchases from The Cornell Store and The Technology Connection.
We have made several improvements in response to the survey, focus groups, and in-person interviews conducted last fall.
In response to feedback received during the Buying Manual survey and focus group meetings, updates have been made to the Buying Manual.
e-SHOP usability survey a success.
Changes to Procurement Services' Buying Manual affect payment options for business travel and procurement card receipt processing.
With the campus-wide implementation of the new PCard Receipt Processing System (ImageNow), an enhancement has been made to the Procurement Gateway.
America To Go® offers in-house dining at Ithaca area restaurants with e-SHOP integration for reservations and payments.
Recent updates were made to the content of sections 307, Special Considerations for FTC/BSC Cardholders and 502, Contracts, and two new sections have been added.
The process for procuring catering, event space rental, and small services has been simplified.
In late October, Cornell employees received letters from Verizon Wireless about changes to the employee discounts, which go into effect for existing and new lines Dec. 14.
Cornell President Elizabeth Garrett has asked all faculty and staff to assess how they can weed out unnecessary regulation, duplicative structures and burdensome paperwork.
VWR International and Life Technologies are offering two new programs that support our efforts to improve supplier agreements through cost savings and improved customer service.
A link to the Gateway was just added to CUinfo under Administration, Faculty, and Staff.
Over the summer, current vending machines on campus will be replaced with new machines containing healthier snacks.
Sedgwick Business Interiors and Roberts Office Interiors have been awarded contracts for office and common area furniture, furniture reconfiguration services, design services, delivery, installation, and warranty repairs.
More than 1,100 Cornell employees, 109 suppliers and staff from Cornell Procurement Services gathered in Barton Hall June 10 for the 2015 annual Cornell Supplier Show.
Building on last year’s success, a group of MBA students worked with four diverse businesses to help them boost sales with Cornell and review their business plans.
The annual supplier show will be held June 10, 10 a.m.-2 p.m., in Barton Hall, hosted by Procurement Services.
Year-end requisition processing deadlines from Procurement Services.
we have added new features to the Spend Viz query screens and created new reports to help review procurement card transactions and e-SHOP orders, and monitor workflow, unauthorized purchase orders, balances on recurring purchase orders, etc.
Cornell’s spend analysis tool, Spend Viz, has been enhanced to include an easy-to-use Find a Supplier feature, which is available to all faculty, staff members, and students.
