Procurement News

Five-year single-source agreement awarded to Sedgwick Business Interiors

Aug 10, 2020

Procurement and Payment Services is pleased to announce that, as of July 1, 2020, Cornell has awarded a university-wide, five-year, single-source agreement to Sedgwick Business Interiors for furniture, office and wall systems, design and planning services, installation, and warehousing.

Year-end requisition processing deadlines

Apr 27, 2022

Fiscal year-end deadlines for certain items related to requisitions and accounts payable.

2022 ADI Summer Internship Program

Mar 31, 2022

Exciting, paid internships will be available for summer 2022.

Buying Manual updated February 2, 2022

Feb 21, 2022

Procurement Services made minor edits to the Buying Manual on February 2, 2022.

DFA open classes Jan. - June 2022, including Travel

Dec 07, 2021

Enrollment is now open for DFA classes being held January 2022 through June 2022. Classes are open to any person interested in learning more about Cornell accounting/finance, payroll, and procurement policies.

Alternate suppliers for coffee and beverage service

Nov 12, 2021

Cornell has contracts with other suppliers that can meet your needs for beverages and coffee machines.

e-SHOP is getting a new look on Nov. 12

Nov 09, 2021

The e-SHOP interface will be updated on Friday, November 12, 2021.

Registration now open for the Procurement Certification Program

Aug 27, 2021

The fully online Procurement Certification Program begins on October 21, 2021, and registration is now open in CULearn.

Seven suppliers selected for new captioning services contracts

Aug 05, 2021

Seven suppliers have been granted new contracts to provide captioning services to Cornell.

Buying Manual updates for May 14, 2021

May 18, 2021

Effective May 14, 2021, Procurement and Payment Services updated the Buying Manual in consultation with the University Tax Office, Global Operations, Export Control Office, and Risk Management and Insurance.

2021 Year-end requisition processing deadlines

Apr 21, 2021

To ensure processing prior to the fiscal year-end close, the following items must be received by Procurement and Payment Services by the dates listed.

Financial courses available Jan - June 2021

Jan 26, 2021

The following DFA classes are available from January 2021 through June 2021 and are open to any person interested in learning more about Cornell accounting/finance policies.

Buying Manual updated Nov. 20, 2020

Dec 01, 2020

On November 20, 2020, the PaymentWorks tool used to register new disbursement voucher payees and purchase order vendors was updated to allow registration of foreign payees and vendors.

Buying Manual updates for October 13, 2020

Oct 21, 2020

The Contracts for Services page on the Procurement website and Buying Manual have been updated to provide better guidance on the service provider process.

Buying Manual updated September 14, 2020

Sep 16, 2020

Effective September 14, 2020, Procurement and Payment Services updated the sections of the Buying Manual.

Register now for Procurement Certification Program courses

Sep 15, 2020

PUR 1000 Procurement Certification covers various aspects of the procurement process at Cornell. Participants will be guided through the purchasing decision process including identifying the appropriate payment method, selecting a vendor, processing a purchase order, identifying independent contractors, paying for services, and more.

Three procurement process improvements aim to relieve administrative burden

Aug 31, 2020

The Procurement Advisory Committee this past fiscal year completed three projects to reduce administrative burden and improve the procurement process.

Buying Manual updated August 3, 2020

Aug 13, 2020

Effective August 3, 2020, Procurement and Payment Services updated the sections of the Buying Manual.

Year-end requisition processing deadlines

Jun 16, 2020

To ensure processing prior to the fiscal year-end close, the following items must be received by Procurement and Payment Services by the dates listed below.

Changes to policy for collecting insurance certificates for purchase order vendors

May 27, 2020

Effective immediately, units no longer have to collect insurance certificates from purchase order vendors.

Purchasing face coverings, gloves, disinfecting supplies, and hand sanitizer for labs

May 22, 2020

Procurement and Payment Services is working with the Incident Management Team and Facilities and Campus Services to source and maintain a centralized inventory of critical supplies.

Buying Manual updated May 15, 2020

May 19, 2020

The Buying Manual was updated with new process for requesting certificates of insurance from vendors.

Exclusive sale offers from Dell for Cornell employees, alumni, and students

May 14, 2020

Dell, Cornell's preferred supplier for computers, is offering exclusive savings for a limited time to Cornell faculty, staff, alumni, and students.

Provide your feedback to help improve procurement!

Apr 06, 2020

If you have a role in buying products or services or processing such purchases, we’d be grateful if you could take about 10 minutes to complete this survey by April 20, 2020.

COVID-19 Response: Changes in tracking expenses related to the COVID-19 outbreak

Apr 02, 2020

We have revised our approach to use only the KFS project code CORONAV-20 for all expenses related to the outbreak, except as noted below. Begin using this project code immediately.

COVID-19 Response: Procuring research supplies during the laboratory shutdown

Mar 20, 2020

While Cornell responds to the COVID-19 emergency, we are allowing critical business-related purchases to be delivered to off-campus addresses.

COVID-19 Response: DFA’s coverage expectations

Mar 18, 2020

As President Pollack has issued the statement asking units to complete and implement emergency response plans by March 20, we in the Division of Financial Affairs (DFA) have completed our plans and have implemented remote work for as many of our staff members as possible as of Tuesday, March 17.

COVID-19 Response: Project code for tracking purchases related to the coronavirus outbreak

Mar 04, 2020

If you need to purchase products and services as a direct result of the coronavirus outbreak, please use the following project code: CORONAV-20.

Buying Manual updated January 31, 2020

Jan 31, 2020

Updates to the Buying Manual include deletion of the sections on the disbanded program for personal-liability corporate cards and updates to purchases with special procedures.

Calendar Year-end Purchase Order Deadlines

Nov 27, 2019

There are deadlines for ensuring that your requisitions and purchase orders are processed before the end of the calendar year.

Registration now open for the Procurement Certification Program

Sep 12, 2019

The newly revamped Procurement Certification Program begins in October, and registration is now open in CULearn! The program includes five core courses and four electives.

Procurement restructures in step toward simplifying procurement processes

Aug 26, 2019

Procurement and Payment Services recently restructured its organization in a step toward fulfilling a strategic initiative to simplify the procure-to-pay process.

Procurement establishes committee to reimagine procurement

Aug 26, 2019

Procurement and Payment Services has established a Procurement Advisory Committee to partner with campus in simplifying the procure-to-pay process.

Get travel reimbursements faster with direct deposit

Aug 26, 2019

If you currently get your reimbursements for travel or out-of-pocket expenses from Cornell by check, consider getting reimbursed faster by enrolling in direct deposit.

Marriott, Avis and Budget offer new discounts to Cornell business travelers

Aug 26, 2019

Cornell business travelers now get discounted hotel rates from Marriott in New York City and Ithaca and lower rental rates from Avis Car Rental and Budget Rent a Car.

Catering by Luna now has a catering agreement with Cornell

Aug 26, 2019

Catering by Luna now has a catering agreement with Cornell, bringing the number of local caterers with agreements to six.

Learn more about e-SHOP at monthly webinars

Aug 26, 2019

Make the most of all that e-SHOP has to offer by attending one of Procurement and Payment Services’ monthly Zoom training webinars.

Procurement Certification training scheduled for October

Aug 26, 2019

The newly revamped Procurement Certification Program, scheduled to begin in October, includes five core courses and four electives.

W.B. Mason contract renewed with more advantages

Aug 26, 2019

W.B. Mason, Cornell’s preferred supplier for office supplies and copy paper, recently renewed their contract with more advantages for Cornell purchasers.

Challenge Workforce Solutions offers discounted document destruction services

Aug 26, 2019

Challenge Workforce Solutions (previously Challenge Industries) now offers Cornell document destruction services at a negotiated discount.

Buying Manual updates for July 1, 2019

Jul 01, 2019

Three sections of the Buying Manual were updated July 1, 2019.

Buying Manual updated June 17, 2019

Jun 17, 2019

Procurement and Payment Services working cooperatively with University Audit has updated information in the Buying Manual related to inactive credit cards.

Buying Manual updated May 15, 2019

May 15, 2019

Effective May 15, 2019, Procurement and Payment Services made the following updates to the Buying Manual.

Procurement and Payment Services has moved to the East Hill Plaza

May 13, 2019

The Procurement and Payment Services department, which was previously located at 395 Pine Tree Road, Suite 330 (East Hill Office Building) is now located in the offices occupied by the Division of Financial Affairs at 341 Pine Tree Road (East Hill Plaza).

Buying Manual updated December 1, 2018

Dec 05, 2018

The Buying Manual was updated on December 1, 2018.

Calendar Year-end Purchase Order Deadlines

Nov 20, 2018

To ensure processing prior to the end of the calendar year, certain following items must be received by Procurement and Payment Services by specific dates.

Buying Manual updated November 12, 2018

Nov 13, 2018

Updates include instructions on a new Technology Risk Assessment process and clarification on responsibilities for reporting conflicts of interest.

Update on Targeted Diverse Supplier Initiative

Oct 05, 2018

The effort to grow awareness of and interaction with diverse suppliers has been effective with an increase in annual purchase volume from $31.4 million in 2013 to $44.9 million in 2018. The targeted diverse supplier program has yielded over $8 million in growth for select suppliers since the program’s inception in 2013.

Procurement Certification Training open to all staff this fall

Oct 05, 2018

The Procurement Certification Program, which was launched for business service center staff members in 2016, is open to all campus staff members beginning this fall.

e-SHOP Monthly Webinars scheduled for 2019

Oct 05, 2018

Procurement Services will continue hosting monthly webinars this year and in 2019 to help campus purchasers learn more about e-SHOP. These workshops provide basic e-SHOP training and familiarize users with features that may help make purchasing easier.

New janitorial suppliers and other enhancements from suppliers added to e-SHOP

Oct 05, 2018

Johnston Food Service and Cleaning Solutions is now available to e-SHOP users in Building Care, and W.B. Mason was awarded a custodial agreement to serve other departments. Hill & Markes has added a punch-out site, and America To Go has added a new customer dashboard for diverse supplier spending.

Procurement receives national award for fifth year

Oct 05, 2018

For the fifth year in a row, Cornell’s Procurement and Payment Services has been awarded the Annual Achievement of Excellence in Procurement Award from the National Procurement Institute (NPI).

Buying Manual updated July 1, 2018

Jul 02, 2018

The Export Control Office has updated the roles and responsibilities for the end user, business service centers, Procurement and Payment Services, and the Export Control Officer in Buying Manual section 617, Export Controls.

Suppliers Showcase provides visibility to Cornell's vendors

Jun 15, 2018

Though outdoor temperatures were hot, attendees asked questions, looked for giveaway items and special deals, and tasted a variety of food from Cornell and local cafes and caterers.

Strategic Sourcing Manager Glenn Morey is retiring

May 30, 2018

After 39 years of service, Glenn Morey will be retiring from Cornell Procurement and Payment Services on July 30, 2018. His last day in the office is June 1.

Procurement Services hosting annual supplier show June 1

May 01, 2018

The annual supplier show hosted by Procurement and Payment Services will be held on June 1, 10:00 a.m. – 2:00 p.m., in Barton Hall.

Sedgwick Business Interiors now offers discounts to Cornell employees

Feb 22, 2018

Thanks to the work of our strategic sourcing team, employees can now receive significant discounts off retail pricing from Sedgwick Business Interiors.

America To Go offers breakfast from Rogan’s Corner

Feb 22, 2018

Rogan’s Corner is offering breakfast delivery through America To Go in e-SHOP. Rogan’s offers a variety of breakfast options as well as beverages.

e-SHOP adds Amazon as supplier

Feb 16, 2018

Cornell e-SHOP users now are able to buy from Amazon for Business. Procurement and Payment Services has been piloting a program with Amazon in e-SHOP since September 2017 and has received positive customer feedback.

Buying Manual updated February 1, 2018

Feb 02, 2018

Along with our efforts to make buying easier for the campus, the Buying Manual has been updated in conjunction with the increase in the university bid limit to $25,000 and the e-SHOP transaction limit to $1,500.

Buying for university-related business is simplified

Feb 01, 2018

Effective Feb. 1, the limits on e-SHOP transactions and university bids will be raised.

Buying Manual updated December 8, 2017

Dec 11, 2017

There were several updates to the Buying Manual effective December 8, 2017.

Deadlines for processing purchase orders by calendar year-end

Nov 29, 2017

Deadlines for ensuring your requisitions and other procurement items are processed before the end of the calendar year.

Buying Manual updated October 1, 2017

Oct 17, 2017

Several sections of the Buying Manual were updated effective October 1, 2017. Changes include expansion of the transaction limit options for procurement cards.

VWR rebate increases for fiscal year 2018

Sep 13, 2017

Thank you for transitioning business to VWR and for approving payments in a timely manner. Your efforts resulted in the increased rebate for fiscal year 2018.

Budget Truck Rental updates pricing for low-mileage trips

Sep 13, 2017

Budget Truck Rental now offers Cornell more cost-effective options for low-mileage moves, along with vetted insurance coverage and direct billing.

DFA Conversations begin September 19 with Procurement

Sep 13, 2017

Vice President for Financial Affairs and Interim Treasurer Gerald Hector has initiated a series of ongoing, monthly gatherings designed to encourage and facilitate information exchange between the Division of Financial Affairs (DFA) and its campus partners.

Update on procure-to-pay process review

Sep 13, 2017

This fall, we will be working with your centers and business officers to review procurement card transaction limits and strategic deployment in the colleges and administrative units.

Procurement receives fourth Achievement of Excellence in Procurement Award

Aug 28, 2017

For the fourth year in a row, Cornell Procurement and Payment Services (Procurement) has been awarded the Annual Achievement of Excellence in Procurement Award from the National Procurement Institute (NPI).

e-SHOP Monthly Webinars Scheduled

Aug 25, 2017

Procurement Services will be hosting monthly webinars this year to help campus purchasers learn more about e-SHOP.

Procurement Certification training available in September and October

Aug 02, 2017

The Procurement Certification Program, which last fall was launched for financial transaction and business service center (FTC/BSC) staff members, continues with two sessions this fall.

Accounts Payable has moved to the East Hill Office Building

Jul 19, 2017

The Accounts Payable department, which was previously located at 341 Pine Tree Road (East Hill Plaza) is now located in the offices occupied by Procurement and Payment Services at 395 Pine Tree Road, Suite 330 (East Hill Office Building).

One thousand attend annual Supplier Show

Jun 30, 2017

More than 1,000 attended the 2017 annual supplier show June 1 in Barton Hall, hosted by Procurement and Payment Services. The event provided an opportunity for members of the Cornell community to meet Cornell’s contract suppliers, learn about their products and services, and hear about the savings and efficiencies they provide – as well as win door prizes.

Procurement Services hosts annual supplier show June 1

May 26, 2017

Procurement Services will host its annual supplier show June 1, 10 a.m.-2 p.m. in Barton Hall.

Printing from KFS after the recent upgrade

May 26, 2017

Since the KFS upgrade, the ability to print documents using the browser print button from within the KFS application is no longer available. Users are asked to avoid printing, whenever possible, but options are available for instances where printing is unavoidable.

Improved phone coverage with T-Mobile

May 26, 2017

After two years of planning and preparation we are pleased to announce that T-Mobile has a new campus cell site on the roof of Bradfield Hall that went on the air on February 21, 2017.

America To Go makes it easier to find diverse restaurants and caterers

May 26, 2017

America To Go has been working diligently to increase access to local restaurants and caterers, particularly those identified as minority-owned, women-owned, and veteran-owned.

New features offered by VWR

May 26, 2017

VWR, one of our largest lab and science suppliers, recently released an update to its order tracking system, Order Status, which allows the Cornell campus customers to track orders.

Two Procurement Certification training sessions coming this fall

May 26, 2017

This fall, the Procurement Certification Program sessions will be offered in September and October.

New resources available for buyers on Procurement website

May 26, 2017

To help make buying at Cornell easier, we’ve updated the For Buyers section of our website with new information and a quick guide. We’ve also updated our e-SHOP training resources and will be hosting more e-SHOP workshops in the coming fiscal year!

Grad students offer diverse suppliers a better shot at growth

May 26, 2017

For the fourth consecutive year, diverse businesses recently collaborated with Cornell Procurement Services and BR Consulting, a nonprofit, student-run consulting firm based at the Samuel Curtis Johnson Graduate School of Management to come up with solutions to business problems of the suppliers' choice.

Buying Manual updated May 1, 2017

May 01, 2017

Effective May 1, 2017, several updates were made to the Buying Manual.

KFS and e-SHOP to get a new look and feel on April 23

Apr 17, 2017

On Sunday, April 23, the Kuali Financial System (KFS) will undergo an upgrade that will update the look and feel of the system.

KFS is getting a facelift: Upgrade to KFS 7 to occur in April

Mar 30, 2017

On April 23, after a scheduled upgrade completes, KFS users will experience a new look and feel to the Kuali Financial System (KFS). The upgrade to KFS 7 will include usability improvements to enhance the user’s experience.

Buying Manual updated February 6, 2017

Feb 24, 2017

The 200, 500, and 700 sections of the Buying Manual and several contracts were updated on February 6.

Tips for cell phone accounts

Dec 12, 2016

Departments and faculty and staff members can take advantage of Cornell’s preferred supplier agreements with AT&T Mobility and Verizon Wireless for discounts on cellular phones, plans, and accessories. Here are some helpful tips to get you started with corporate or personal accounts.

Three university suppliers granted New York State MWBE certification

Sep 26, 2016

We are pleased to announce that three of Cornell’s suppliers have been certified by New York State as Woman-owned Business Enterprises.

Dennis Butts retires after 30 years of service!

Sep 26, 2016

After 30 years of service to Cornell University, Dennis Butts retired on August 31.

Shred-it and Cintas merger provides opportunity for savings

Sep 26, 2016

Shred-it, merged with Cintas, now offers lower pricing and a broader range of services for on- and off-site paper shredding, as well as document destruction.

Strategic Sourcing works with campus partners to deliver savings

Sep 26, 2016

Our strategic sourcing team recently collaborated with Environmental Health and Safety (EHS) and University Communications on two projects to help Cornell achieve savings on purchases of laboratory (lab) coats and offset and multicolor printing.

Procurement Certification training program launched in September

Sep 26, 2016

In September, the Procurement Certification Program was launched to financial transaction and business service center (FTC/BSC) staff members.

Buying Manual updated September 12, 2016

Sep 22, 2016

Updates have been made to Buying Manual sections 402 and 603.

Popular annual supplier show draws employees and vendors

Jul 22, 2016

Nearly 1,400 Cornell employees and 98 suppliers joined staff from Cornell Procurement and Payment Services June 9 in Barton Hall for the 2016 annual Cornell Supplier Show.

Tips for navigating Procurement’s new website

May 27, 2016

In this article, we provide some help with finding information about suppliers, forms, and other tools, and we point out some useful features on our new home page.

Procurement Services and W. B. Mason join forces to promote recycled copy paper

May 27, 2016

We recently partnered with our copy paper and office supplies preferred supplier, W. B. Mason, to conduct a campus campaign to reduce the purchase of virgin (non-recycled) paper on the Ithaca campus.

Procurement provides updated FAQ

May 27, 2016

We recently updated some of our Frequently Asked Questions (FAQ) to serve you better.

Discounts on ground transportation to Syracuse airport during Ithaca airport runway resurfacing

May 27, 2016

During the Ithaca Tompkins Regional Airport runway closure in July, Ithaca Airline Limousine will be offering discounts for ground transportation to the Syracuse Hancock International Airport.

e-SHOP workshops scheduled

May 24, 2016

New monthly e-SHOP workshops led by Procurement’s e-Business team have been scheduled. The workshops will take place in computer labs across campus.

Year-end requisition processing deadlines

May 11, 2016

To ensure processing prior to the fiscal year-end close, the following items must be received by Procurement Services by the specified dates.

Buying Manual updated May 10, 2016

May 11, 2016

We recently completed an overall review of the Buying Manual content and made some changes.

Buying Manual updated March 1, 2016

Mar 02, 2016

Two minor changes have been made to the Buying Manual regarding vendor types and prohibited transactions.

Tax Office revises evaluation requirements for service providers

Feb 11, 2016

The Service Provider Evaluation Form can now be used for certain service providers in lieu of the separate service provider questionnaire.

Visit campus service providers in e-SHOP!

Feb 11, 2016

Visit our Cornell colleagues in e-SHOP and make purchases from The Cornell Store and The Technology Connection.

Procurement website and Buying Manual improvements under way

Feb 11, 2016

We have made several improvements in response to the survey, focus groups, and in-person interviews conducted last fall.

Buying Manual Updated February 1, 2016

Feb 03, 2016

In response to feedback received during the Buying Manual survey and focus group meetings, updates have been made to the Buying Manual.

Thank You for Participating in Our e-SHOP Survey!

Jan 28, 2016

e-SHOP usability survey a success.

Buying Manual Updated January 1, 2016

Jan 28, 2016

Changes to Procurement Services' Buying Manual affect payment options for business travel and procurement card receipt processing.

Procurement Gateway Update

Jan 05, 2016

With the campus-wide implementation of the new PCard Receipt Processing System (ImageNow), an enhancement has been made to the Procurement Gateway.

Take advantage of America To Go's Direct Billing Dine-In Program

Dec 15, 2015

America To Go® offers in-house dining at Ithaca area restaurants with e-SHOP integration for reservations and payments.

Buying Manual updated November 17, 2015

Dec 10, 2015

Recent updates were made to the content of sections 307, Special Considerations for FTC/BSC Cardholders and 502, Contracts, and two new sections have been added.

Paying for catering and event space just got easier!

Dec 10, 2015

The process for procuring catering, event space rental, and small services has been simplified.

News: Verizon Wireless employee discounts to change on Dec. 14

Dec 02, 2015

In late October, Cornell employees received letters from Verizon Wireless about changes to the employee discounts, which go into effect for existing and new lines Dec. 14.

Cornell Chronicle: Cornell buyers save time with e-SHOP shopping carts

Nov 11, 2015

Cornell President Elizabeth Garrett has asked all faculty and staff to assess how they can weed out unnecessary regulation, duplicative structures and burdensome paperwork.

Improved preferred supplier agreements for laboratory supplies and equipment

Aug 31, 2015

VWR International and Life Technologies are offering two new programs that support our efforts to improve supplier agreements through cost savings and improved customer service.

Finding the Procurement Gateway just got easier

Aug 31, 2015

A link to the Gateway was just added to CUinfo under Administration, Faculty, and Staff.

Healthier foods coming to campus vending machines

Jul 10, 2015

Over the summer, current vending machines on campus will be replaced with new machines containing healthier snacks.

Roberts Office Interiors joins Sedgwick Business Interiors in new office furniture contract

Jul 10, 2015

Sedgwick Business Interiors and Roberts Office Interiors have been awarded contracts for office and common area furniture, furniture reconfiguration services, design services, delivery, installation, and warranty repairs.

One thousand-plus attend supplier show

Jun 26, 2015

More than 1,100 Cornell employees, 109 suppliers and staff from Cornell Procurement Services gathered in Barton Hall June 10 for the 2015 annual Cornell Supplier Show.

MBA students offer consulting to diverse businesses for the second year

Jun 15, 2015

Building on last year’s success, a group of MBA students worked with four diverse businesses to help them boost sales with Cornell and review their business plans.

Procurement Services to host annual supplier show

May 18, 2015

The annual supplier show will be held June 10, 10 a.m.-2 p.m., in Barton Hall, hosted by Procurement Services.

Year-end Requisition Processing Deadlines

May 12, 2015

Year-end requisition processing deadlines from Procurement Services.

More features added to Spend Viz

Nov 01, 2012

we have added new features to the Spend Viz query screens and created new reports to help review procurement card transactions and e-SHOP orders, and monitor workflow, unauthorized purchase orders, balances on recurring purchase orders, etc.

New "Find a Supplier" feature in Spend Viz speeds ordering

Apr 27, 2012

Cornell’s spend analysis tool, Spend Viz, has been enhanced to include an easy-to-use Find a Supplier feature, which is available to all faculty, staff members, and students.