Skip to content

    Pages for:

  • Faculty
  • Staff
  • Students
Cornell University
Cornell University
Division of Financial Affairs
Procurement and Payment Services
  • About
    • Contact
      • Staff Members by Functional Area
    • Initiatives
      • Diversity
        • Mission, Vision, and Strategies
        • What is a Diverse Business?
        • Diverse Suppliers
        • Using Diverse Suppliers on Sponsored Projects
        • NYS Certified Diverse Suppliers
      • Sustainability
        • Mission, Vision
        • Get Involved
        • Sustainable Purchasing
        • Green Purchasing Resources
        • Purchasing ENERGY STAR Products
      • Local Business
      • Small Business
        • What is a Small Business?
    • Core Values
    • Procurement Update Newsletter
    • Events
    • News
    • Spotlights
  • e-SHOP
    • Training
    • FAQ
  • Supplier List
  • For Buyers
    • Products and Services Information
      • Audiovisual Equipment Purchases
      • Auto Parts
      • Captioning Services
      • Catering and Event Space Rental
        • Caterer and Restaurant List
        • Resources
      • Cell Phones
      • Charter Bus and Limousine Rentals
      • Chemicals, Compounds, and Related Supplies
      • Computer Hardware Purchases
        • Desktops and Laptops
        • Networking Equipment, Servers, and Workstations
        • Peripherals, Misc.
      • Copier Equipment and Maintenance Purchases
      • Custom Broker Services
      • Electronic Components and Semi-Conductors
      • Express Mail and Package Delivery Service
      • Flooring
      • Furniture, Furnishings, and Furniture Repair
      • Gases
      • Graphics and Printing Orders
      • Graphic Design Services
      • High Vacuum Equipment and Supplies
      • Lab and Scientific Equipment and Supplies
      • Laboratory Coats
      • Maintenance, Repairs, and Operations (MRO)
      • Medical and Pharmaceutical Equipment and Supplies
      • Moving and Storage
      • Office Supplies
      • Photography Services
      • Promotional Items and Apparel
      • Software and Cloud Services
      • Temporary and Contract Staff
      • Tent and Event Supplies
      • Vehicle Rentals
      • Videography Services
      • Web Design Services
      • Writing, Editing and Indexing Services
    • Credit Card Programs
      • Procurement Card
        • Applying
        • Submitting Documentation
        • Pcard FAQ
        • Prohibited Transactions
        • Responsibilities Summary
        • Coordinator Information
        • Forms
      • Travel and Meal Card
        • Using Your Travel and Meal Card
        • How-To Guide
    • Buying Manual
      • Table of Contents (PDF, 137 KB)
      • Introduction
      • General Information
      • 200-205: Non-Purchase Order Purchases
      • 300-353: Credit Card Programs
      • 400-409: Purchase Order Process
      • 601-629: Purchases with Special Procedures
      • 700-702: Paying for Services
      • 802-803: Shipping and Receiving
      • 804-806: Invoice Processing
      • 900-904: Quick Reference and Forms
    • Buying FAQ
    • Employee Personal Discounts
    • Suppliers and Caterers with Insurance
    • UNSPSC Classifications
    • Using Sponsored Funds
    • Payee and Vendor Registration and Setup
  • Tools & Forms
    • Tools
      • Find a Supplier
      • I Want Doc
      • Payment Request Search
      • PaymentWorks
      • Spend Viz
    • Forms
      • Bid Solicitation
      • Contracts for Services
      • NYS Restricted Period Supplier Contact
      • Single/Sole-Source Justification
  • For Suppliers
    • Doing Business with Cornell
      • Becoming a Service Provider
      • Equal Opportunity Compliance
      • Terms and Conditions
      • SUNY Requirements
      • Web eInvoice System Instructions
      • Supplier Registration
        • Business Class Definitions
    • Getting Certified
      • Small Business Certification
      • NYS MWBE Certification
      • Certification Agencies

e-SHOP

Travel

Tools Library

 

 

e-Shop

Travel

Tools Library

In this section

  • Local Transit
  • Domestic Rail and Bus
  • International Rail
  • Charter Bus and Limousine Rentals
  • Vehicle Rentals

Vehicle Rentals

Looking for Charter Bus and Limousine Rentals?

There is a new process for these types of rentals. Please see Charter Bus and Limousine Rentals.

On occasion, Cornell staff members need to attend conferences, off-site meetings, business visits, and other travel that requires the use of a vehicle. For this purpose, the university has established pricing agreements with the following suppliers for the rental of passenger vehicles. All corporate pricing includes collision and liability insurances as required by Cornell Risk Management and Insurance for all vehicle rentals. The agreements are also available for personal use with applicable sales taxes added.

Note: The collision and liability insurance coverage applies only to Cornell business travel. When using the Cornell discount for personal travel, you are responsible for purchasing insurance as the Cornell collision and liability insurance does not cover personal travel.

Green Light Bulb

Cornell has negotiated rates for hybrid vehicles with our rental suppliers, and Cornell Fleet Services has hybrid cars available for rental. Generally, if your business travel exceeds 100 miles, you should rent a car instead of using your own car. Insurance is included in the negotiated rate. For insurance coverage on international vehicle rentals, please check eligibility with the Cornell University contract administrator. Certain countries are excluded from contract coverage.

For additional questions regarding this contract, or for help in placing and processing orders with following suppliers, contact Jay Porter.

Supplier Procurement Method Business Travel Code Personal Travel Code Mileage Limits Loss Damage Waiver (LDW) Deductible
Avis Car Rental Corporate or personal credit card

A160400*
12-passenger vans: A160402

A160490* Corporate rentals: Unlimited mileage, except for one-way rentals $0.00
Budget Rent A Car Corporate or personal credit card T413000*
12-passenger vans: T413002
T413090* Corporate rentals: Unlimited mileage, except for one-way rentals $0.00
Budget Truck Rental Corporate or personal credit card, purchase order Purchase order: 56000251099
Credit card order: 56000228039
  $.14 per mile $500.00
Cornell Fleet Services Department charge        
Enterprise Rent-A-Car Corporate or personal credit card XZ29019 P87521 Unlimited mileage, except for one-way rentals  
Hertz Corporation Corporate or personal credit card 17564* 17564* Unlimited mileage, except for one-way rentals  
National Car Rental Corporate or personal credit card XZ29019 P87521 Unlimited mileage, except for one-way rentals  

*Please specify whether your rental is for business or personal use.

Non-Preferred Car Rental Vendors

If the Cornell vendors are not available – or a lower rate is available – other car rental agencies may be used for corporate rentals, but the Cornell corporate card must be used, and liability insurance must be accepted. The renter should consult with Cornell Risk Management first to find what other insurances should be accepted.

 

Procurement and Payment Services

377 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Email: procure.support@cornell.edu
Help Line: (607) 254-5300
Main: (607) 255-3804
Hours: 8:00 a.m. - 4:30 p.m., Monday – Friday

 

CONTACT US


  • DFA Home
  • Website Feedback
  • Contact DFA
  • CUInfo
  • For DFA Staff
  • Executive Vice President and CFO
  • University Audit Office
  • Office of University Investments
  • Division of Budget and Planning
  • Risk Management and Insurance
  • Cornell University Policy Office
  • Alliance for Diversity and Inclusion
  • Cornell United Way
  • Campus Alerts
  • COVID-19 Response

©2023 Cornell University

Web Accessibility Assistance