Vendors performing services for Cornell University must meet minimum levels of insurance coverage and submit evidence of adequate insurance coverage as requested before performing work or services for the university. If you are unsure whether the intended service provider must provide proof of insurance, contact Risk Management and Insurance. See below for information on Verifying a Caterer's Insurance Coverage.
When Is Insurance Requried? | Verifying a Vendor's Insurance Coverage in KFS | Verifying a Caterer’s Insurance Coverage
Vendors must have insurance to mitigate any risk or harm to individuals or the university (e.g., financial impact, legal, and regulatory concerns) when:
Certificates of insurance must be on file before work can begin for activities identified as high risk. In addition, the procurement agent has the discretion to require a certificate of insurance beyond these instances.
To engage a vendor to perform high-risk work or services or to confirm insurance requirements, contact Procurement. Procurement will contact the vendor to obtain the appropriate insurance certificates.
High-risk activities are identified as those involving the following:
To verify the vendor’s insurance coverage:
Before the event date and before placing any orders, all Cornell units arranging for catering services must verify that the select vendor/caterer has a certificate of insurance on file with Risk Management or Procurement Services.
See the Caterer List on the Risk Management and Insurance website for caterers who have already provided proof of adequate insurance.
For amounts over $10,000, you must use a purchase order for all catering events or services prior to the event. For contract and payment information, please refer to Paying for Catering and Event Space Rental.
If you are unsure whether the intended service provider must provide proof of insurance, contact Risk Management and Insurance.