Before engaging a service provider, you must evaluate whether the individual or entity providing the service should be classified as an employee or an independent contractor (vendor), based upon IRS guidelines. The evaluation and classification must be performed before engaging an individual or entity to perform services, and before any services begin.
If you are engaging an independent contractor or consultant who will perform services outside of the U.S. (regardless of nationality) or engaging a foreign entity, follow the International Consulting Agreements process outlined below.
Attach the contract and any supporting documentation (e.g., service provider questionnaire and evaluation worksheet, scope of work, single/sole source justification form) to the requisition or I Want doc PRIOR to the start of service.
The service provider attestation is included in the contract. Service provider questionnaire and evaluation worksheet not required. For international service providers, follow the instructions in the International Consulting Agreements section below and process on a purchase order.
Caution: Any revisions to Cornell’s standard templates require the review and approval by Procurement Services and the signature of a procurement agent.
A. Addendum for Facility Contract Agreements (PDF, 493 KB): Use this agreement when utilizing a facility's contract for event space rental
B. Caterer Contract (PDF, 168 KB): Use this contract to address tax, liability, and contract terms and conditions.
C. Performer and Service Provider Contract Matrix (PDF, 196 KB): This document will help you determine the type of contract, payment method, and insurance requirements needed when hiring entertainers and small service providers. Use the agreements below to address tax, liability, and contract terms and conditions. A contract may be used for multiple event, as long as a scope of work is attached for each event.
C.c. Services Provider Contract (PDF, 522 KB): Use for small services such as massage, henna, face painting, spa services, pedicures, manicures only. For consulting services use the Independent Consultant Agreement (see below).
C.d. Service Provider Contract for Graphic Design or Videography (PDF, 188 KB) (Please use either the Independent Consultant Agreement or the IT Professional Services Agreement when engaging a web designer.)
C.g. Service Provider Contract for Deaf or Foreign Language Translation (PDF, 145 KB) Please use the IT Professional Services Agreement when engaging closed captioning or transcription services.
D. Executive Search Firm Agreement Template, rev. May 2020 (DOC, 326 KB)
Use this agreement template when engaging an executive search firm and attach the firm's statement of work. Submit the completed agreement with the requisition. These services are exempt from bid and do not require a single-/sole-source justification form unless contract, grant, or federal funds are used to pay for the service.
Note: All final search firm agreements must be approved by Human Resources and Procurement. The authorizing party must retain a copy of this contract. In addition, forward a copy of this agreement, completed and signed by the contractor and university representatives, along with all relevant attachments, to both of the following individuals:
Service Provider Questionnaire and Evaluation Worksheet may be required. Consult Paying for Services flowchart.
E. Independent Consultant Agreement (PDF, 339 KB): Use this contract for an individual to address tax, liability, and contract terms and conditions.
F. Amendment to Independent Contractor/Consultant Agreement (PDF, 32 KB): Use this form to amend the original Independent Contractor/Consultant Agreement (e.g., extend dates, revise scope of work).
G. Professional Services Agreement (PDF, 301 KB): Use this contract for entities to address tax, liability, and contract terms and conditions.
H. IT Professional Services Agreement (PDF, 340 KB): Use this contract for entities providing IT-related services to address tax, liability, and contract terms and conditions. The language is written specifically for information technology companies that may be providing software, hardware, or cloud services.
I. Amendment to Professional Services Agreement (PDF, 85 KB): Use this form to amend the original Professional Services Agreement (e.g., extend dates, revise scope of work).
Work performed overseas can present a range of legal, financial, safety, and logistical considerations that create complications and could add expenses. Consideration also must be given to whether the arrangement could trigger corporate registration or licensing requirements that may result in additional financial or regulatory obligations in the host country.
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