Lost or Stolen Cards
If your card has been lost or stolen, contact the financial institution immediately, so that the account can be shut down. A new card with a new account number will be mailed to you.
- U.S. Bank: (800) 344-5696, outside the U.S., call collect (701) 461-2010
- Credit Card Programs: (607) 255-4548/5039, creditcards@cornell.edu
The Cornell Travel and Meal Card, also referred to as the T&M card, is a corporate-liability credit card that is issued in an employee’s name. The card is used for the payment of travel-related business expenses and group, business, and hosted meals. The bill for all charges on T&M cards is paid centrally by the university. Cardholders will not make any payments to the issuing bank.
All charges to the T&M card must be for business purposes only and in full compliance with other university policies, particularly University Policy 3.2, Travel Expenses and 3.14, Business Expenses. The cardholder is responsible for providing supporting documentation and an explanation of business purpose for all charges to the T&M card. All charges on the card flow through the Concur travel system, and cardholders must submit an expense report in Concur upon return from travel.
Cardholder Online Bank Access
To enroll for online access to your account with U.S. Bank, follow these instructions.
- Go to U.S. Bank Access Online.
- Select Register Online.
- Enter cornel (yes, just one L) as the Organization Short Name.
- Enter your card (account) number and the expiration date.
- Select Register This Account.
- Follow the remaining instructions (PDF, 477 KB) to complete setup, view your statement, sign up for fraud alerts and more.
Click the items below to learn more. | expand all
- Applying
- Contact your business service center to request an application for a travel and meal (T&M) card. Applicants must complete an online tutorial and pass an exam before a card will be issued to them.
- Eligibility
- Cornell University faculty and staff members are eligible to apply for a T&M card if the applicant has not incurred a write-off (i.e., reached 180 days past due) in the past five years on a personal-liability corporate travel card AND if his/her position at the university requires any of the following:
- Business travel at least twice per year
- Booking visitor travel
- Hosting business meals
- Using the Card
- The T&M card may be used for travel-related expenses such as airfare; hotel costs; group, business or hosted meals; registration fees; and incidental supply needs that may arise during travel, for example, replacement of a traveler’s lost laptop power cord. While you may use the T&M card to pay for all group, business, and hosted meals, we encourage you to use personal funds to pay for individual meals while traveling. Using personal funds will avoid the possibility of exceeding your per diem allowance and having to return funds to the university. For specific details on the types of expenses allowed by the university during business travel, see University Policy 3.2, Travel Expenses.
Caution: The T&M card is NOT intended for use as a procurement tool for non-travel goods and services. The card must never be used for services requiring a contract, such as catering.
- Account Closures or Other Changes
- Representatives of the cardholder’s BSC have access to the bank's system to make address changes. For name changes or account suspensions or closures, use the Credit Card Update form.
Note: When a T&M card is lost or stolen, and the financial institution subsequently issues a new credit card with a new account number, a Credit Card Update form does not need to be submitted. (See “Lost or Stolen Cards” above.)
- Expiring Cards
- A T&M card near its expiration date will be replaced automatically by the financial institution no later than seven days prior to the end of the month in which the card expires. If you do not receive a replacement within that amount of time, contact the financial institution.
