You may only use the eInvoice system if you've been invited to register. To request an invitation, contact Procurement and Payment Services.
Your invitation to register will include a temporary password that expires two days from the date the invitation was sent to you. You will be asked to create a new password to access your account.
Click the link in the invitation email you receive:
If you've forgotten your password and need to reset it:
After you've signed in to eInvoice, the first screen shows your previously entered invoice history.
The detail screen shows the information entered and submitted for that invoice.
Create a new invoice from the Create Invoice screen.
The next screen displays the purchase order line item detail.
There are two types of purchase orders (POs), and there are specific options available for each type of PO:
Select the checkbox on the top-right of the screen, above the table, to invoice the original purchase order in-full. Confirm the quantities and unit prices, and then submit the invoice.
When you select this option, all changes you may have made to quantities or unit prices will be reset, so you will be asked to confirm your choice.
In the line-item details, enter the quantity of items being invoiced, and verify the unit price, as well as any other charges that might be included on the invoice. You can edit quantities or use the trash can icon to delete line items. See Adding a Line Item below for more about line-item entry. See Deleting a Line Item for more about deleting items.
The invoice detail screen has fields at the bottom for entering charges such as freight, special handling, or an order discount. A PO line item is required to enter these charges.
To add an item that wasn't on the original order:
You can add multiple line items.
To delete an invoice line item, click the trash can icon at the end of the row, or enter a 0 in the Quantity to Invoice field.
When you are satisfied that all information is correct, select the Submit Invoice button. You will receive a confirmation email with a copy of the cxml file that was submitted for processing. Accounts Payable will contact you if there are problems with the submission.
To continue entering invoices, select Create Invoice at the top-left of the screen.
Here are some common error messages and their resolutions.