Skip to content

    Pages for:

  • Faculty
  • Staff
  • Students
Cornell University
Cornell University
Division of Financial Services
Procurement Services
  • About
    • Contact
      • Staff Members by Functional Area
    • Initiatives
      • Diversity
        • Mission, Vision, and Strategies
        • What is a Diverse Business?
        • Diverse Suppliers
        • Using Diverse Suppliers on Sponsored Projects
        • NYS Certified Diverse Suppliers
      • Sustainability
        • Mission, Vision
        • Get Involved
        • Sustainable Purchasing
        • Green Purchasing Resources
        • Purchasing ENERGY STAR Products
      • Local Business
      • Small Business
        • What is a Small Business?
    • Core Values
    • Procurement Update Newsletter
    • Events
    • News
    • Spotlights
  • e-SHOP
    • Training
    • FAQ
  • Supplier List
  • For Buyers
    • Products and Services Information
      • Audiovisual Equipment Purchases
      • Auto Parts
      • Captioning Services
      • Catering and Event Space Rental
        • Caterer and Restaurant List
        • Resources
      • Cell Phones
      • Charter Bus and Limousine Rentals
      • Chemicals, Compounds, and Related Supplies
      • Computer Hardware Purchases
        • Desktops and Laptops
        • Networking Equipment, Servers, and Workstations
        • Peripherals, Misc.
      • Copier Equipment and Maintenance Purchases
      • Custom Broker Services
      • Electronic Components and Semi-Conductors
      • Express Mail and Package Delivery Service
      • Flooring
      • Furniture, Furnishings, and Furniture Repair
      • Gases
      • Graphics and Printing Orders
      • Graphic Design Services
      • High Vacuum Equipment and Supplies
      • Lab and Scientific Equipment and Supplies
      • Laboratory Coats
      • Maintenance, Repairs, and Operations (MRO)
      • Medical and Pharmaceutical Equipment and Supplies
      • Moving and Storage
      • Office Supplies
      • Photography Services
      • Promotional Items and Apparel
      • Software and Cloud Services
      • Temporary and Contract Staff
      • Tent and Event Supplies
      • Vehicle Rentals
      • Videography Services
      • Web Design Services
      • Writing, Editing and Indexing Services
    • Credit Card Programs
      • Procurement Card
        • Applying
        • Submitting Documentation
        • Pcard FAQ
        • Prohibited Transactions
        • Responsibilities Summary
        • Coordinator Information
        • Forms
      • Travel and Meal Card
        • Using Your Travel and Meal Card
        • How-To Guide
    • Buying Manual
      • Table of Contents (PDF, 137 KB)
      • Introduction
      • General Information
      • 200-205: Non-Purchase Order Purchases
      • 300-353: Credit Card Programs
      • 400-409: Purchase Order Process
      • 601-629: Purchases with Special Procedures
      • 700-702: Paying for Services
      • 802-803: Shipping and Receiving
      • 804-806: Invoice Processing
      • 900-904: Quick Reference and Forms
    • Buying FAQ
    • Employee Personal Discounts
    • Suppliers and Caterers with Insurance
    • UNSPSC Classifications
    • Using Sponsored Funds
    • Payee and Vendor Registration and Setup
  • Tools & Forms
    • Tools
      • Find a Supplier
      • I Want Doc
      • Payment Request Search
      • PaymentWorks
      • Spend Viz
    • Forms
      • Bid Solicitation
      • Contracts for Services
      • NYS Restricted Period Supplier Contact
      • Single/Sole-Source Justification
  • For Suppliers
    • Doing Business with Cornell
      • Becoming a Service Provider
      • Equal Opportunity Compliance
      • Terms and Conditions
      • SUNY Requirements
      • Web eInvoice System Instructions
      • Supplier Registration
        • Business Class Definitions
    • Getting Certified
      • Small Business Certification
      • NYS MWBE Certification
      • Certification Agencies

e-SHOP

Travel

Tools Library

 

 

e-Shop

Travel

Tools Library

Buying Manual updates for May 14, 2021

Posted: May 18, 2021

Effective May 14, 2021, Procurement and Payment Services updated the following sections of the Buying Manual. These updates were made in consultation with the University Tax Office, Global Operations, Export Control Office, and Risk Management and Insurance.

203, Payment by Disbursement Voucher

  • Information on payments to foreign visitors was added. Before paying a foreign visitor, review the Payments Allowed by Visa Type matrix on the Tax website to ensure that immigration law does not restrict the type of payment. If the payment is allowed, see Forms Required for Payments for further instructions.
  • The definitions of Guest Lecturer, Guest Speaker, and Honoraria have been rewritten with expanded definitions to ensure compliance with tax and immigration laws.
  • A new section has been added to provide guidance on paying Cornell students for providing services.

204, Payment Options for Business Travel

  • The payment options have been updated to include the university-provided Travel and Meal card and to remove travel agent direct billing.

302, PCard Prohibited Transactions

  • The use of procurement card to provide refunds or reimbursements is expressly prohibited.

401, Creating a Purchase Order

  • Under Progress Payments, the standard payment term was updated.

405, Insurance Requirements

  • A link to Risk Management and Insurance’s Waiver Modification Request form was added.

409, Contracts

  • The delegation of signature authority for specific contracts for services below $25,000 was modified to clearly state that the signature authority is delegated to business service center directors or their designees within the business service center.
  • A link to Risk Management and Insurance’s Waiver Modification Request form was added.

617, Export Controls

  • For clarification, the explanation of BSC responsibilities was expanded.
  • Additionally, the Export Control Officer pre-approved clauses were rewritten for clarity.

622, External Leases

  • University Lease now provides leasing with the option to return equipment or buy it for fair market value or $1 at the end of the lease term.

700, Paying for Services – Getting Started

  • For specific contracts for services, instructions were added for international service providers as these specific contracts are written for work performed within the United States only.
  • Instructions were added for paying current Cornell students for providing services (see also section 203).

Tags: 
Buying Manual

Procurement Services

377 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Email: procure.support@cornell.edu
Help Line: (607) 254-5300
Main: (607) 255-3804
Hours: 8:00 a.m. - 4:30 p.m., Monday – Friday

 

CONTACT US


  • DFS Home
  • Website Feedback
  • Contact DFS
  • CUInfo
  • For DFS Staff
  • Executive Vice President and CFO
  • University Audit Office
  • Office of University Investments
  • Division of Budget and Planning
  • Risk Management and Insurance
  • Cornell University Policy Office
  • Alliance for Diversity and Inclusion
  • Cornell United Way
  • Campus Alerts
  • COVID-19 Response

©2023 Cornell University

Web Accessibility Assistance