Cornell University's Board of Trustees delegates significant procurement authority for the acquisition of goods and services from external sources on the university's behalf. Authority for the purchase goods and services at the university is ultimately delegated to Procurement and Payment Services (Procurement). University Policy 3.25, Procurement of Goods and Services provides overarching guidelines for procurement and directs readers to the Buying Manual, which provides the procedures required to comply with the policy.
The following information provides a brief introduction to the buying process at Cornell. Please direct questions about this information to Procurement and Payment Services.
Things to Consider before You Make a Purchase | Procurement Decision Steps | What is an I Want Doc? | Choosing a Supplier
The web-based I Want Doc form guides you through four steps to place an order. See the steps below. You fill in as much of the information as you can and click submit. The form is sent directly to your business service center for processing.
Refer to the supplier utilization hierarchy in the table below to aid you in selecting a supplier. If Procurement Services has negotiated an agreement with a supplier for the good or service that you are purchasing, then you should purchase from the preferred or contract supplier. For items that are not covered by preferred or contract supplier agreement and for purchases below the $25,000 bid limit, you are encouraged to shop with local or diverse suppliers.
|Supplier Type||Definition||Unit Spending Goal|
|Preferred suppliers||A supplier with whom Procurement Services has negotiated and/or implemented a university-wide agreement and that Procurement Services endorses as the "best overall value" in providing products, services, delivery, and customer service. These suppliers have participated in a competitive bid and negotiation process, were selected because they meet criteria established by commodity teams comprising campus users.
Where agreements with a specific supplier exist for a good or service (commodity), units must procure those goods or services from these preferred suppliers.
|Contract suppliers||A supplier who has participated in a competitive bid process and agreed to Cornell's terms and conditions. We encourage you to use these contracts to take advantage of the price discounts.|
|Local suppliers||A business located in Tompkins County or an adjacent county.||20%|
|Diverse suppliers||Any business concern that is at least 51 percent owned by a woman, minority, veteran, or LGBTQ, who is a U.S. citizen and whose management and daily operations are controlled by one or more of such individuals.|