Vendor Registration and Setup

If a vendor has not yet been registered in KFS, use the following procedures to initiate vendor registration according to the type of vendor. To determine how to pay for your good or service, see the Procurement Decision flowchart in Buying Manual, section 200.

Purchase Order Vendors

Cornell Procurement Services contacts and registers all purchase order vendors.

• I Want Doc Users (or KFS Requisition (REQS) users): Enter the vendor name, address, phone number, email, and fax number. You will be notified via e-mail when the vendor’s registration is completed.

Disbursement Voucher Vendors or Payees

Domestic Vendors

• BSC or Designees: Use PaymentWorks to send a registration request to the vendor.
• I Want Doc Users: Provide the vendor name and email address on the I Want doc (or your unit’s form) and submit it to your BSC for processing. Do not attach IRS forms to an I Want Doc, because it is not a secure method of transmission.

Foreign Vendors

Registration for these vendors is a manual process. If a foreign vendor is set up in KFS without an IRS Form W-8, the University Tax Office may be required by IRS regulations to withhold 30% from payments to the vendor/payee. For more information about the required tax forms, see the Tax Forms page on the University Tax Office website.

• BSC or Designees: Refer to Buying Manual section 205, Vendor Setup for procedures.
• I Want Doc Users: Provide the vendor name and email address on the I Want doc (or your unit’s form) and submit it to your BSC for processing.

Payee Vendors

Refer to Buying Manual section 205, Vendor Setup for procedures.