As you may know, we previously communicated procedures for coding expenses using two different methods. The possibility of federal cost reimbursement to Cornell through FEMA and the recent passage of the CARES act has reemphasized the importance of consistently identifying expenses related to COVID-19. Therefore, we have revised our approach to use only the KFS project code CORONAV-20 for all expenses related to the outbreak, except as noted below. Begin using this project code immediately.
For foreign transactions related to COVID-19, instead of the CORONAV-20 code, use the recently established special KFS C-[region] project codes (XLSX, 19 KB), which will also accomplish foreign reporting needs.
For HR transactions, use special earnings or leave codes as directed by Human Resources. Use the CORONAV-20 project code on Salary Expense Transfer e-docs.
For student financial system transactions, obtain a new item type and use the org ref ID of C19.
If you have questions, contact your business service center.
Thank you for your cooperation in helping us accurately track and report these expenses.