Tools Library Page

Document Last Updated
FIN 202: Reconciliation of Assets and Liabilities and Monitoring Operating Accounts Friday, July 7, 2017
KFSCOA-150-Class (Chart of Accounts) Monday, August 31, 2015
FIN 114: Financial Management of Sponsored Projects Wednesday, May 17, 2023
Effort Certification Tutorials Monday, August 31, 2015
Financial Processing Tutorials Friday, July 23, 2021
KFSFP-900DV-Class (Disbursement Voucher) Monday, August 31, 2015
KFSFP-910ADCCR-Class (Advance Deposit & Credit Card Receipt) Monday, August 31, 2015
KFSFP-920DIIBTF-Class (Distribution of Income & Expense, Internal Billing, Transfer of Funds) Monday, August 31, 2015
KFSFP-930BAYEBA-Class (Budget Adjustment & Year End Budget Adjustment) Monday, August 31, 2015
KFSLD-550SALEXP-Class (Salary Expense Transfer) Monday, August 31, 2015
Labor Distribution Tutorials Monday, August 31, 2015
KFSPUR-400REQ-Class (Purchasing Requisition) Monday, August 31, 2015
KFSPUR-410POALIR-Class (PO Amendments & Line Item Receiving) Monday, August 31, 2015
Purchasing Tutorials Monday, August 31, 2015
FIN 104: Financial Stewardship and Ethical Conduct Friday, July 7, 2017
PAY 104: Treaty Benefits and Taxation for Foreign Nationals Friday, July 7, 2017
RMI 100: Everything You Wanted to Know About Risk Management and Insurance Friday, July 7, 2017
Accounting Certification Program Wednesday, January 29, 2020
e-SHOP Training Monday, August 31, 2015
Introduction to Creating an OBIEE (OAS) Agent (iBot) - Video Tutorial Wednesday, November 18, 2015

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Training Last Updated
Capital Assets Tutorials Tuesday, August 25, 2015
Financial Reporting Tutorials Tuesday, August 25, 2015
KFS Basics Tutorials Tuesday, August 25, 2015

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Title Categorysort descending Code Description
Communication - Shipping Expense 6105 Expenditures for freight, express, and cartage on outgoing correspondence and packages, such as United Parcel Service (UPS), Federal Express (FedEx), and DHL. Use: Not to be used for shipping expenses on Capital Assets or cost of goods sold. NOTE: Express charges for correspondence are not normally directly charged to sponsored awards.
FIN AID-Stipends - Professional Student Expense 8500 Payment of financial aid stipends for CU professional students (e.g. MBA, Law, DVM, M.Eng., MILR, MMH, etc.). Normally paid via the Student Financial System. Excludes payments for non-degree students. Use: professional school stipends.
Employee Ben - CC NYS Component Expense 5629 Payroll generated entries for Contract College benefit charges that need to be reimbursed by the State of NY. Used in conjunction with account 7051039 - NYS Fringe Benefits Payable. Entries are cleared the following month with the processing of a DV. Benefit pool accounting use only.
Finance Lease -Equipment Expense 3730 Used when acquiring or recording equipment leases that exceed the capital threshold. Will generate capitalization entries on asset object code. Will result in a capital asset record in CAM.
Transfer Out - to Debt Service Expense 8005 Used in the operating (GNxxxx) account that is making payments to an internal loan (DBINTL) account. DFS USE ONLY.
Budget - SIP Pool Expense 5490 Budget use only.
Services - Legal Services Expense 6621 Expenditures for legal services, including related travel and subsistence expenses that are paid directly. Use: Legal fees for outside legal services.
Cost Share - FAUG Expense 9979 Cost Share object code for FAUG level. System use only.
Nonexempt - Administrative Min Rate Expense 5305 Salary for short term, non benefit-eligible general non-exempt staff positions not otherwise categorized. Min fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %.
Fabricated Equip Components Expense 6290 Expenditures for the component parts, materials, and labor used in the fabrication of equipment. Use: Materials used in the production of fabricated equipment
Academic - Professor Expense 5000 Salary for full professors. Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Supplies - Classroom Expense 6500 Expenditures for classroom supplies and materials. Use: Includes audio and/or video materials, books that are not library acquisitions, and other classroom supplies.
Utilities - Natural Gas Outside Vendor Expense 6855 Expense for natural gas-outside vendors Use: Natural Gas purchased from external vendors. I.E. Hess Natural Gas, NYSEG, RG&E
Cost Share - PROT Expense 9903 Cost Share - PROT
Telecommunication - Equipment Expense 6110 Telephone/data related equipment. Fire alarms equipment, bluelights and 911 trunks. Use: External vendors
FIN AID-Tuition - Professional Student Expense 8520 Payment of tuition for CU professional students (e.g. MBA, Law, DVM, M.Eng., MILR, MMH, etc.). Normally paid via the Student Financial System. Excludes payments for non-degree or other graduate students. Use: professional school tuition.
Benefits - Adjustments Expense 5630 Used to process employee benefit adjustments. DFS use only.
Finance Lease -Real Estate Expense 3735 Used when acquiring or recording real estate leases that exceed the capital threshold. Will generate capitalization entries on asset object code. Will result in a capital asset record in CAM.
Salary Wage Adjustment- Professor Expense 5472 Central use only -- not directly used for payroll expense.
Transfer Out - to True Endowment Expense 8020 AAD/DFS USE ONLY. Used in trust or CU Foundation accounts when funds are designated for a true endowment.

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