With the exception of automatic and/or scheduled payments, Sponsored Financial Services (SFS) is responsible for billing all sponsors. Billings are done through letter-of-credit drawdowns, installments, and cost reimbursable agreements on a monthly basis unless otherwise stated in the award document.
Every sponsored project needs to have language in the agreement that explains the following:
How the sponsor plans on paying for the agreement
Where the sponsor wants the university's invoices to be mailed, and who at the agency can be called for questions regarding billing format
Who at the sponsoring agency is responsible for making payments. Information should include name, address, phone number, and email address
What type of information is to be included on the invoice
When a sponsor requires that expenditure detail be included with the invoice, the unit must provide it if it is unattainable/questionable by SFS. All detail provided must tie to and be verified against the general ledger.