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In this section

  • Account Reversion
  • KFS Payment Processing E-docs (DV, PREQ, PCDO)
  • Cash Deposits at Year-End
  • Revenue and Expense Year-End Accruals
  • Deadlines

Deadlines

Year-end accounting processes often involve important deadlines and cut-off dates. If you have questions about these deadlines, please contact Accounting.

2020 Year-End Deadlines

All dates and times listed below are subject to change. Downloadable text-only version (PDF 105 KB)

Month Day Weekday Time Description
June-July All     Daily approval of entries (all billings must be current). Approve all Concur expense reports.
June 25 Thursday 9:00 p.m. LTIP cutoff for June activity (FY 2020 LTIP transactions can continue to be posted through 7/15, these transactions will be included as July LTIP activity).
June 29-30 Monday-Tuesday   Concur expense reports should be approved by the end of the day to post to FY 2020. Also see July 1.
June  30 Tuesday   Delegates set up for Year End (YE) e-docs.
June 30 Tuesday 8:45 p.m. Final collector files and enterprise feeds.
June 30 Tuesday 9:00 p.m. In-year e-docs will be automatically disapproved [Budget Adjustment (BA), Distribution of Income and Expense (DI), General Error Correction (GEC), Internal Billing (IB), Intra-Account Adjustment (IAA), Transfer of Funds (TF), Salary Expense Transfer (ST), Benefit Expense Transfer (BT)].
July 1 Wednesday   YE e-docs for FY 2020 available. (You may need to refresh your menu using the Refresh Menu link at the bottom of the menu panel.)
July 1 Wednesday   FY 2021 in-year e-docs available.
July 1 Wednesday   Final procurement card load (PCDO auto-held until 7/21).
July 1 Wednesday 5:00 p.m. Concur expense reports approved by July 1 will be posted to FY2020. Expense reports approved on July 1 will be posted to FY 2021.
July 6 Monday   Central biweekly payroll accrual posted to P12 (9 days: 6/18 through 6/30).
July 6 Monday   Final Payment Request (PREQ) input for FY 2020 (last day fiscal officers can adjust accounts on PREQs for FY 2020).
Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year.
July 7 Tuesday   Auxiliary Voucher (AV) for FY 2020.
July 10 Friday 9:00 p.m. Procurement card post-back period end (last day procurement card transactions can be posted to FY 2020).
July 10 Friday   First account reversion. 
July 10 Friday   Final entries for Medical College due-to/due-from C7910xx.
July 14 Tuesday   Final gift feed.
July 15 Wednesday   Second account reversion.
July 16 Thursday 3:00 p.m. Final YE e-doc submission (all except central DFA/UBO staff).
July 16 Thursday 5:00 p.m. Final YE e-doc approval (all except central DFA/UBO staff).
July 16 Thursday 5:00 p.m. KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.
July 16 Thursday 5:00 p.m. Third and final account reversion.
July 16 Thursday 9:00 p.m. Central DFA/UBO final creation/approval of YE Salary Transfer (YEST) e-docs.
July 17 Friday 5:00 p.m. Central DFA/UBO final creation/approval of YE e-docs. YEJV only active e-doc.
July 21 Tuesday 5:00 p.m. Year-end close (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.).

 

The Division of Financial Affairs

341 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Accounting:  7:30 a.m. - 4:30 p.m., Monday - Friday
Payroll: 8:00 a.m. - 4:30 p.m., Monday - Friday

 

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