Division of Financial Services
Accounting
Year-end accounting processes often involve important deadlines and cut-off dates. If you have questions about these deadlines, please contact Accounting.
All dates and times listed below are subject to change. Downloadable text-only version (PDF)
| Month | Day | Weekday | Time | Description |
|---|---|---|---|---|
| June-July | All | Daily approval of entries (all billings must be current). Approve all Concur expense reports. | ||
| June | 23 | Friday | 5:00 p.m. | LTIP cutoff for June activity (FY 2023 LTIP transactions can continue to be posted through 7/14, these transactions will be included as July LTIP activity). |
| June | 29-30 | Thursday-Friday | Concur expense reports should be approved by the end of the day to post to FY 2023. Also see July 1. | |
| June | 30 | Friday | Delegates set up in preparation for Year End (YE) e-docs. | |
| June | 30 | Friday | 8:45 p.m. | Final collector files and enterprise feeds. |
| June | 30 | Friday | 9:00 p.m. | In-year e-docs will be automatically disapproved [Budget Adjustment (BA), Distribution of Income and Expense (DI), General Ledger Transfer (GLT), Internal Billing (IB), Transfer of Funds (TF), Salary Expense Transfer (ST), Benefit Expense Transfer (BT)]. |
| July | 1 | Saturday | YE e-docs for FY 2023 available. (You may need to refresh your menu using the Refresh Navigation link at the bottom of the menu panel.) The GLT e-doc does not have a year-end version. Instead, choose Closing to post back to FY 2023. See note on July 14 about initiating GLT e-docs from 3:00 to 5:00 p.m. | |
| July | 1 | Saturday | FY 2024 in-year e-docs available. | |
| July | 1 | Saturday | 5:00 p.m. | Concur expense reports approved on July 1 will be posted to FY 2023. |
| July | 3 | Monday | Final procurement card load (PCDO auto-held until 7/20/23). | |
| July | 5 | Wednesday | Biweekly payroll accrual posted to period 12 (2 days: 6/29 and 6/30). This may be posted as early as June 30. | |
| July | 5 | Wednesday | Final Payment Request (PREQ) input for FY 2023 (last day fiscal officers can adjust accounts on PREQs for FY 2023). Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year. |
|
| July | 6 | Thursday | Auxiliary Voucher (AV) cutoff for FY 2023. | |
| July | 10 | Monday | 9:00 p.m. | Procurement card post-back period ends (last day procurement card transactions can be posted to FY 2023). |
| July | 11 | Tuesday | First account reversion. | |
| July | 13 | Thursday | Final entries for Medical College due-to/due-from C7910xx. | |
| July | 13 | Thursday | Final gift feed. | |
| July | 13 | Thursday | Second account reversion. | |
| July | 14 | Friday | 3:00 p.m. | Final YE e-doc submission (all except central DFS/UBO staff). GLT docs initiated between 3:00 and 5:00 p.m. will be held. |
| July | 14 | Friday | 5:00 p.m. | Final YE e-doc approval (all except central DFS/UBO staff). |
| July | 14 | Friday | 6:00 p.m. | KFS and e-SHOP will be unavailable, 6:00 p.m. - 12:00 a.m. |
| July | 14 | Friday | 6:00 p.m. | Third and final account reversion. |
| July | 17 | Monday | 9:00 p.m. | Central DFS/UBO final creation/approval of YE Salary Transfer (YEST) e-docs. |
| July | 18 | Tuesday | 5:00 p.m. | Central DFS/UBO final creation/approval of YE e-docs. YEJV only active e-doc. |
| July | 20 | Thursday | 5:00 p.m. | Year-end close (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.). |
