Division of Financial Affairs
Accounting
Year-end accounting processes often involve important deadlines and cut-off dates. If you have questions about these deadlines, please contact Accounting.
All dates and times listed below are subject to change. Downloadable text-only version (PDF 104 KB)
| Month | Day | Weekday | Time | Description |
|---|---|---|---|---|
| June-July | All | Daily approval of entries (all billings must be current). Approve all Concur expense reports. | ||
| June | 25 | Tuesday | 9:00 p.m. | LTIP cutoff for June activity (FY 2019 LTIP transactions can continue to be posted through 7/15, these transactions will be included as July LTIP activity). |
| June | 28-30 | Friday-Sunday | Concur expense reports must be approved by the end of the day June 28, 29, or 30 to post to FY 2019. | |
| June | 30 | Sunday | Delegates set up for Year End (YE) e-docs. | |
| June | 30 | Sunday | 8:45 p.m. | Final collector files and enterprise feeds. |
| June | 30 | Sunday | 9:00 p.m. | In-year e-docs will be automatically disapproved [Budget Adjustment (BA), Distribution of Income and Expense (DI), General Error Correction (GEC), Internal Billing (IB), Intra-Account Adjustment (IAA), Transfer of Funds (TF), Salary Expense Transfer (ST), Benefit Expense Transfer (BT)]. |
| July | 1 | Monday | YE e-docs for FY 2019 available. (You may need to refresh your menu using the Refresh Menu link at the bottom of the menu panel.) | |
| July | 1 | Monday | FY 2020 in-year e-docs available. | |
| July | 1 | Monday | Final procurement card load (PCDO auto-held until 7/22). | |
| July | 1 | Monday | Concur trips approved by June 30 will be posted to FY2019. Trips approved on July 1 will be posted to FY 2020. | |
| July | 5 | Friday | Central biweekly payroll accrual posted to P12 (7 days: 6/20,6/21, 6/24, 6/25, 6/26, 6/27, and 6/28). Note this may be posted as early as June 25. | |
| July | 5 | Friday | Final Payment Request (PREQ) input for FY 2019 (last day fiscal officers can adjust accounts on PREQs for FY 2019). Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year. |
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| July | 8 | Monday | Auxiliary Voucher (AV) for FY 2019. | |
| July | 10 | Wednesday | 9:00 p.m. | Procurement card post-back period end (last day procurement card transactions can be posted to FY 2019). |
| July | 11 | Thursday | First account reversion. | |
| July | 12 | Friday | Final gift feed. | |
| July | 12 | Friday | Second account reversion. | |
| July | 16 | Tuesday | 3:00 p.m. | Final YE e-doc creation/submission (all except central DFA/UBO staff). |
| July | 16 | Tuesday | 5:00 p.m. | Final YE e-doc approval (all except central DFA/UBO staff). |
| July | 16 | Tuesday | 5:00 p.m. | KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m. |
| July | 16 | Tuesday | 5:00 p.m. | Third and final account reversion. |
| July | 17 | Wednesday | 9:00 p.m. | Central DFA/UBO final creation/approval of YE Salary Transfer (YEST) e-docs. |
| July | 18 | Thursday | 5:00 p.m. | Central DFA/UBO final creation/approval of YE e-docs. YEJV only active e-doc. |
| July | 22 | Monday | 5:00 p.m. | Year-end close (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.). |
