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In this section

  • Account Reversion
  • KFS Payment Processing E-docs (DV, PREQ, PCDO)
  • Cash Deposits at Year-End
  • Revenue and Expense Year-End Accruals
  • Deadlines

Deadlines

Year-end accounting processes often involve important deadlines and cut-off dates. If you have questions about these deadlines, please contact Accounting.

2022 Year-End Deadlines

All dates and times listed below are subject to change. Downloadable text-only version (PDF, 227 KB)

Month Day Weekday Time Description
June-July All     Daily approval of entries (all billings must be current). Approve all Concur expense reports.
June 24 Friday 9:00 p.m. LTIP cutoff for June activity (FY 2022 LTIP transactions can continue to be posted through 7/15, these transactions will be included as July LTIP activity).
June 29-30 Wednesday-Thursday   Concur expense reports should be approved by the end of the day to post to FY 2022. Also see July 1.
June  30 Thursday   Delegates set up in preparation for Year End (YE) e-docs.
June 30 Thursday 8:45 p.m. Final collector files and enterprise feeds.
June 30 Thursday 9:00 p.m. In-year e-docs will be automatically disapproved [Budget Adjustment (BA), Distribution of Income and Expense (DI), General Ledger Transfer (GLT), Internal Billing (IB), Transfer of Funds (TF), Salary Expense Transfer (ST), Benefit Expense Transfer (BT)].
July 1 Friday   YE e-docs for FY 2022 available. (You may need to refresh your menu using the Refresh Menu link at the bottom of the menu panel.) The GLT e-doc does not have a year-end version. Instead, choose Closing to post back to FY 2022. See note on July 14 about initiating GLT e-docs from 3:00 to 5:00 p.m.
July 1 Friday   FY 2023 in-year e-docs available.
July 1 Friday   Final procurement card load (PCDO auto-held until 7/20/22).
July 1 Friday 5:00 p.m. Concur expense reports approved on July 1 will be posted to FY 2022. 
July 5 Tuesday   Biweekly payroll accrual posted to period 12 (1 day: 6/30). This may be posted as early as June 30.
July 5 Tuesday   Final Payment Request (PREQ) input for FY 2022 (last day fiscal officers can adjust accounts on PREQs for FY 2022).
Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year.
July 6 Wednesday   Auxiliary Voucher (AV) for FY 2022.
July 10 Sunday 9:00 p.m. Procurement card post-back period ends (last day procurement card transactions can be posted to FY 2022).
July 11 Monday   First account reversion. 
July 11 Monday   Final entries for Medical College due-to/due-from C7910xx.
July 13 Wednesday   Final gift feed.
July 13 Wednesday   Second account reversion.
July 14 Thursday 3:00 p.m. Final YE e-doc submission (all except central DFA/UBO staff). GLT docs initiated between 3:00 and 5:00 p.m. will be held.
July 14 Thursday 5:00 p.m. Final YE e-doc approval (all except central DFA/UBO staff).
July 14 Thursday 6:00 p.m. KFS and e-SHOP will be unavailable, 6:00 p.m. - 12:00 a.m.
July 14 Thursday 6:00 p.m. Third and final account reversion.
July 15 Friday 9:00 p.m. Central DFA/UBO final creation/approval of YE Salary Transfer (YEST) e-docs.
July 18 Monday 5:00 p.m. Central DFA/UBO final creation/approval of YE e-docs. YEJV only active e-doc.
July 20 Wednesday 5:00 p.m. Year-end close (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.).

 

The Division of Financial Affairs

377 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Hours:  8:00 a.m. - 4:30 p.m., Monday - Friday

 

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