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In this section

  • Account Reversion
  • KFS Payment Processing E-docs (DV, PREQ, PCDO)
  • Cash Deposits at Year-End
  • Revenue and Expense Year-End Accruals
  • Deadlines

Deadlines

Year-end accounting processes often involve important deadlines and cut-off dates. If you have questions about these deadlines, please contact Accounting.

2023 Year-End Deadlines

All dates and times listed below are subject to change. Downloadable text-only version (PDF)

Month Day Weekday Time Description
June-July All     Daily approval of entries (all billings must be current). Approve all Concur expense reports.
June 23 Friday 5:00 p.m. LTIP cutoff for June activity (FY 2023 LTIP transactions can continue to be posted through 7/14, these transactions will be included as July LTIP activity).
June 29-30 Thursday-Friday   Concur expense reports should be approved by the end of the day to post to FY 2023. Also see July 1.
June  30 Friday   Delegates set up in preparation for Year End (YE) e-docs.
June 30 Friday 8:45 p.m. Final collector files and enterprise feeds.
June 30 Friday 9:00 p.m. In-year e-docs will be automatically disapproved [Budget Adjustment (BA), Distribution of Income and Expense (DI), General Ledger Transfer (GLT), Internal Billing (IB), Transfer of Funds (TF), Salary Expense Transfer (ST), Benefit Expense Transfer (BT)].
July 1 Saturday   YE e-docs for FY 2023 available. (You may need to refresh your menu using the Refresh Navigation link at the bottom of the menu panel.) The GLT e-doc does not have a year-end version. Instead, choose Closing to post back to FY 2023. See note on July 14 about initiating GLT e-docs from 3:00 to 5:00 p.m.
July 1 Saturday   FY 2024 in-year e-docs available.
July 1 Saturday 5:00 p.m. Concur expense reports approved on July 1 will be posted to FY 2023. 
July 3 Monday   Final procurement card load (PCDO auto-held until 7/20/23).
July 5 Wednesday   Biweekly payroll accrual posted to period 12 (2 days: 6/29 and 6/30). This may be posted as early as June 30.
July 5 Wednesday   Final Payment Request (PREQ) input for FY 2023 (last day fiscal officers can adjust accounts on PREQs for FY 2023).
Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year.
July 6 Thursday   Auxiliary Voucher (AV) cutoff for FY 2023.
July 10 Monday 9:00 p.m. Procurement card post-back period ends (last day procurement card transactions can be posted to FY 2023).
July 11 Tuesday   First account reversion. 
July 13 Thursday   Final entries for Medical College due-to/due-from C7910xx.
July 13 Thursday   Final gift feed.
July 13 Thursday   Second account reversion.
July 14 Friday 3:00 p.m. Final YE e-doc submission (all except central DFS/UBO staff). GLT docs initiated between 3:00 and 5:00 p.m. will be held.
July 14 Friday 5:00 p.m. Final YE e-doc approval (all except central DFS/UBO staff).
July 14 Friday 6:00 p.m. KFS and e-SHOP will be unavailable, 6:00 p.m. - 12:00 a.m.
July 14 Friday 6:00 p.m. Third and final account reversion.
July 17 Monday 9:00 p.m. Central DFS/UBO final creation/approval of YE Salary Transfer (YEST) e-docs.
July 18 Tuesday 5:00 p.m. Central DFS/UBO final creation/approval of YE e-docs. YEJV only active e-doc.
July 20 Thursday 5:00 p.m. Year-end close (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.).

 

Division of Financial Services

377 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Hours:  8:00 a.m. - 4:30 p.m., Monday - Friday

 

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