Division of Financial Affairs
Accounting
Year-end accounting processes often involve important deadlines and cut-off dates. If you have questions about these deadlines, please contact Accounting.
All dates and times listed below are subject to change. Downloadable text-only version (PDF 111 KB)
| Month | Day | Weekday | Time | Description |
|---|---|---|---|---|
| June-July | All | Daily approval of entries (all billings must be current). Approve all Concur expense reports. | ||
| June | 25 | Friday | 9:00 p.m. | LTIP cutoff for June activity (FY 2021 LTIP transactions can continue to be posted through 7/15, these transactions will be included as July LTIP activity). |
| June | 29-30 | Tuesday-Wednesday | Concur expense reports should be approved by the end of the day to post to FY 2021. Also see July 1. | |
| June | 30 | Wednesday | Delegates set up for Year End (YE) e-docs. | |
| June | 30 | Wednesday | 8:45 p.m. | Final collector files and enterprise feeds. |
| June | 30 | Wednesday | 9:00 p.m. | In-year e-docs will be automatically disapproved [Budget Adjustment (BA), Distribution of Income and Expense (DI), General Error Correction (GEC), General Ledger Transfer (GLT), Internal Billing (IB), Intra-Account Adjustment (IAA), Transfer of Funds (TF), Salary Expense Transfer (ST), Benefit Expense Transfer (BT)]. Effective July 1, the GEC and IAA e-docs will no longer be available and transactions should be processed on the GLT e-doc. |
| July | 1 | Thursday | YE e-docs for FY 2021 available. (You may need to refresh your menu using the Refresh Menu link at the bottom of the menu panel.) The GLT e-doc does not have a year-end version. Instead, choose Closing to post back to FY 2021. | |
| July | 1 | Thursday | FY 2022 in-year e-docs available. | |
| July | 1 | Thursday | Final procurement card load (PCDO auto-held until 7/21). | |
| July | 1 | Thursday | 5:00 p.m. | Concur expense reports approved by July 1 will be posted to FY2021. Expense reports approved on July 1 will be posted to FY 2022. |
| July | 6 | Tuesday | No payroll accrual. Payroll biweekly ends on June 30. | |
| July | 6 | Tuesday | Final Payment Request (PREQ) input for FY 2021 (last day fiscal officers can adjust accounts on PREQs for FY 2021). Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year. |
|
| July | 7 | Wednesday | Auxiliary Voucher (AV) for FY 2021. | |
| July | 10 | Saturday | 9:00 p.m. | Procurement card post-back period end (last day procurement card transactions can be posted to FY 2021). |
| July | 12 | Monday | First account reversion. | |
| July | 12 | Monday | Final entries for Medical College due-to/due-from C7910xx. | |
| July | 14 | Wednesday | Final gift feed. | |
| July | 14 | Wednesday | Second account reversion. | |
| July | 15 | Thursday | 3:00 p.m. | Final YE e-doc submission (all except central DFA/UBO staff). |
| July | 15 | Thursday | 5:00 p.m. | Final YE e-doc approval (all except central DFA/UBO staff). |
| July | 15 | Thursday | 6:00 p.m. | KFS and e-SHOP will be unavailable, 6:00 p.m. - 12:00 a.m. |
| July | 15 | Thursday | 6:00 p.m. | Third and final account reversion. |
| July | 16 | Friday | 9:00 p.m. | Central DFA/UBO final creation/approval of YE Salary Transfer (YEST) e-docs. |
| July | 19 | Monday | 5:00 p.m. | Central DFA/UBO final creation/approval of YE e-docs. YEJV only active e-doc. |
| July | 21 | Wednesday | 5:00 p.m. | Year-end close (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.). |
