Policies and Procedures

All university personnel dealing with financial management of sponsored projects must be knowledgeable of all rules and regulations related to this responsibility.

University Policies

• University Policy 1.1, Cost Sharing for Sponsored Agreements
• University Policy 1.3, Graduate Student Assistantships
• University Policy 3.8, Program Income from Sponsored Projects
• University Policy 3.9, Capital Assets
• University Policy 3.11, Effort Planning and Confirmation
• University Policy 3.13, Graduate Tuition and Other Support
• University Policy 3.18, Charging Directly to Sponsored Projects Costs that are Normally Considered Indirect
• University Policy 3.20, Cost Transfers on Sponsored Agreements
• University Policy 4.7, Retention of University Records

Top

Professorial Summer Salary Appointments

• Summer Salary Process (PDF, 100 KB)
• Summer Salary Processing Form (XLSX, 29.6 KB)

Top

Regulations

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) is the regulation that replaces OMB Circulars A-21, A-110, and A-133, and it starts to become effective on December 26, 2014.

OMB Circular A-21 outlines costs that are allowable and unallowable to federal grants and contracts. Cornell University follows these regulations on all federal grants and contracts. For costs to be allowable A-21 states that costs must be reasonable, allowable, allocable, treated consistently, and must conform to the specific cost guidelines in A-21 (section J).

OMB Circular A-110 outlines the proper grant management principles to be followed when managing federal grants. This circular covers regulations from preaward through the close of a grant.

NSF Guidelines: The National Science Foundation

• Senior Personnel Salaries on NSF Awards (PDF, 47 KB)

NIH/DHHS Guidelines: The National Institutes of Health/Department of Health and Human Services

ONR Guidelines: The Office of Naval Research

JPL Guidelines: The Jet Propulsion Laboratory

New York State Travel Regulations: Some awards from the State of New York allow only expenses in compliance with the State Travel Manual in order be charged to the award. This document summarizes those rules.

More government and related links: Foundations and companies frequently have specific regulations stated in the award document as to allowable and unallowable costs. 

Top

Documents and Presentations

• DFA Conversations - Research Administration Forum, October 18, 2017 (PDF, 631 KB)
  • Video Recording (1 hr, 38 min.)
• Research Administration Forum, October 6, 2016 (PDF, 478 KB)
  • WebEx Recorded Version (MP4 Video, 20 MB)
• Managing Participant Costs under the Uniform Guidance (PDF, 720 KB)
  • National Science Foundation FAQ on Participant Support Costs (PDF, 559 KB)
• Research Administration Forum, March 28, 2016 (PDF, 468 KB)
  • WebEx Recorded Version (MP4 Video, 14 MB)
• Research Administration Forum, September 22, 2015 (PDF, 928 KB)
  • WebEx Recorded Version (MP4 Video, 23 MB)
• Fly America Act and Open Skies Agreements (PDF, 90 KB)
• Understanding and Managing the NIH Salary Cap (PDF, 372 KB)
  • WebEx Recorded Version (MP4 Video, 13 MB)
• Research Administration Forum, December 6, 2013 (PDF, 1.95 MB)
  • WebEx Recorded Version (MP4 Video, 25 MB)
• Research Administration Forum, May 20, 2011 (PDF, 88.3 KB)
• Effort Certification (PDF, 715 KB)
• How We Get Our Funds (PDF, 83 KB)

Top