Policies and Procedures

All university personnel dealing with financial management of sponsored projects must be knowledgeable of all rules and regulations related to this responsibility.

University Policies

• University Policy 1.1, Cost Sharing for Sponsored Agreements
• University Policy 1.3, Graduate Student Assistantships
• University Policy 3.8, Program Income from Sponsored Projects
• University Policy 3.9, Capital Assets
• University Policy 3.11, Effort Planning and Confirmation
• University Policy 3.13, Graduate Tuition and Other Support
• University Policy 3.18, Charging Directly to Sponsored Projects Costs that are Normally Considered Indirect
• University Policy 3.20, Cost Transfers on Sponsored Agreements
• University Policy 4.7, Retention of University Records

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Professorial Summer Salary Appointments

• Summer Salary Process (PDF, 100 KB)
• Summer Salary Processing Form (XLSX, 29.6 KB)

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Regulations

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) is the regulation that replaces OMB Circulars A-21, A-110, and A-133, and it starts to become effective on December 26, 2014.

OMB Circular A-21 outlines costs that are allowable and unallowable to federal grants and contracts. Cornell University follows these regulations on all federal grants and contracts. For costs to be allowable A-21 states that costs must be reasonable, allowable, allocable, treated consistently, and must conform to the specific cost guidelines in A-21 (section J).

OMB Circular A-110 outlines the proper grant management principles to be followed when managing federal grants. This circular covers regulations from preaward through the close of a grant.

NSF Guidelines: The National Science Foundation

• Senior Personnel Salaries on NSF Awards (PDF, 47 KB)

NIH/DHHS Guidelines: The National Institutes of Health/Department of Health and Human Services

ONR Guidelines: The Office of Naval Research

JPL Guidelines: The Jet Propulsion Laboratory

More government and related links: Foundations and companies frequently have specific regulations stated in the award document as to allowable and unallowable costs. 

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Documents and Presentations

• DFA Conversations - Research Administration Forum, October 18, 2017 (PDF, 631 KB)
  • Video Recording (1 hr, 38 min.)
• Research Administration Forum, October 6, 2016 (PDF, 478 KB)
  • WebEx Recorded Version (MP4 Video, 20 MB)
• Managing Participant Costs under the Uniform Guidance (PDF, 720 KB)
  • National Science Foundation FAQ on Participant Support Costs (PDF, 559 KB)
• Research Administration Forum, March 28, 2016 (PDF, 468 KB)
  • WebEx Recorded Version (MP4 Video, 14 MB)
• Research Administration Forum, September 22, 2015 (PDF, 928 KB)
  • WebEx Recorded Version (MP4 Video, 23 MB)
• Fly America Act and Open Skies Agreements (PDF, 90 KB)
• Understanding and Managing the NIH Salary Cap (PDF, 372 KB)
  • WebEx Recorded Version (MP4 Video, 13 MB)
• Research Administration Forum, December 6, 2013 (PDF, 1.95 MB)
  • WebEx Recorded Version (MP4 Video, 25 MB)
• Research Administration Forum, May 20, 2011 (PDF, 88.3 KB)
• Effort Certification (PDF, 715 KB)
• How We Get Our Funds (PDF, 83 KB)

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