The Shared Services Center (SSC) provides transactional support, travel-related support and processing, financial management, payroll support, and institutional support services across multiple and varied funding sources. The SSC comprises three functional areas: procure-to-pay (including card and payment services), travel, and financial management.
The SSC ensures policy compliance for all transactions it receives from units to process. While the SSC is an independent reviewer of the transactions, units are equally responsible for their validity. The SSC and the customer unit have an ongoing obligation to follow applicable policies and procedures to detect and mitigate fraud.
Before providing final transaction authorization, the SSC will confirm that all necessary department approvals have occurred, that the transactions comply with university policy, and that the business purposes and supporting documentation are adequate.
Unit faculty and staff members are encouraged to become familiar with University Policy 3.14, Business Expenses, to ensure that university funds are expended within policy limitations.
The SSC provides a monthly review of financial transactions. While the fundamental financial oversight responsibility remains at the unit level, department administrators should have current knowledge of the purpose and use of department accounts, the level of risk associated with individual accounts, and the related transaction activity.
Transaction reviews generally include an account-level review and analysis (includes reconciliations where appropriate) of processed transactions to determine if they are typical for the account and that the transaction amount seems reasonable and to ensure policy compliance and accounting principles (e.g., allowability, object coding). It also includes monitoring inter-departmental billings for correct account coding, confirming regular monthly billings are posted without significant fluctuations, and reviewing Cash Management’s Unidentified Cash Receipts list and Procurement's Unused Airline Ticket reports.
This team is responsible for all your buying and paying needs. This area includes the former Payment Services team (Credit Card Programs, Accounts Payable, and vendor registration) from Procurement and Payment Services. This team provides policy interpretation and guidance and facilitates your most complex procurement transactions. The team will review your I Want documents, determine the appropriate payment method, and issue direct payments or create purchase order requisitions. Additionally, the team will review all purchase order payment requests and procurement card transactions. The team will also initiate and process your procurement card applications.
This team supports the university’s travel process and system for faculty, staff, students, visitors, and guests. It provides training, support, and policy guidance and interpretation for all unit travel needs. The team assists with the reimbursement process and offers optional Concur expense report creation for faculty and staff members. This team initiates all Travel and Meal card applications and answers any questions about the card. The team also processes student travel awards and student travel reimbursements. The team provides regularly scheduled travel training sessions and can schedule ad hoc training when requested.
This team provides budget, reporting, general ledger transaction processing, reconciliations, account maintenance, and system access services. The team collaborates with unit leaders, financial managers, and central offices to assist in process improvements, compliance standards, and post-transaction reviews. Our priority is meeting unit needs and developing sound knowledge about our customer operations while troubleshooting and resolving complex accounting and reporting analyses. Read more about Financial Management on the Financial Management Services page.