New purchase order (PO) vendors are requested through KFS as part of the requisition process. Enter your intended vendor’s name in the “Suggested Vendor” field on the Vendor Tab on the Requisition. You must also include the vendor’s email address. Refer to the PO Vendor SOP.
Before requesting a new disbursement voucher (DV) vendor, ensure that your purchase is eligible to be paid by DV by reviewing Buying Manual section 201, Eligible for Direct Payment, with Approval of Authorized Unit and section 203, Payment by Disbursement Voucher. Next, refer to the DV Vendor SOP for further details.
New DV vendors are requested one of two ways:
For Foreign Vendors: It is highly recommended that you request the appropriate form W-8 from foreign vendors. Although it is not a requirement for foreign vendors to provide W-8s, if they do not provide the forms, they may be subject to sizable tax withholding depending on the payment reasons and the treaties the U.S. has established with the vendors’ countries of citizenship or incorporation.