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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
Salary Accrual Expense 5380 Used only for end of fiscal year salary and wage accruals (typically, the amount of BiWeekly payroll earned in the last few days of the closing fiscal year, but to be paid out in the coming fiscal year.) Zero fringe rate.
Participant Support-Stipend/Subsistence Expense 9096 Non-compensatory stipend or subsistence payment to enable an individual's participation in a formal university conference or training project as defined in 2 CFR 200.75. Example REU, MARC, RET programs. Excluded from MTDC. Not to be used for payments to visitors, employees, or where delivery of service is required.
Fees - Vehicle Expense 6150 Expenditures for registration fees of vehicles. Use: Registration Fees for University owned vehicles. (Fleet, CIT, Dining, Facilities, department)
Intern/ Resident - Min Rate Expense 5141 Salary for interns/resident. Min fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
FIN AID-Stipends - Lump Sum - Grad Expense 8101 Payment of lump-sum stipends for CU graduate students. Generally NOT used. Normally paid via the Student Financial System. Excludes payments for assistantships, undergraduate, professional, and non-degree students. Not to be used for REU program participants (use 9094). Use: graduate stipends.
Utilities - Electrical Outside Vendor Expense 6875 Expense for electiric-outside vendors Use: Electric purchased from external vendors. I.E. NYSEG, RG&E, ConEdison
Modular Furniture- Non-Capital Expense 6562 Expenditures for modular components that make up a work area. Examples include panels, work surfaces, drawers, and overhead shelves. Individual components that cost less than $5,000 are not capital assets and should be expended when purchased. Individual components costing $5,000 or more should be identified with a bar code tag and capitalized as a piece of moveable equipment. Use: All components of modular furniture.
Cost of Benefits - Admin Expense 5906 Used for vendor expenses related to the administration of various employee benefit programs. DFA/HR use only.
Capital Acq - Gov't Owned Equip Expense 3635 Used when acquiring moveable capital equipment whose title does not belong to Cornell. Will not generate capitalization entries, but will create a capital asset record in CAM.
Interdept - Services - Safety Expense 6705 Expenditures for services of the University Police, Environmental Health & Safety or any safety-related service provided by Cornell to colleges or units on campus Use: University Police, Environmental Health & Safety
Unleaded & Diesel Fuel Expense 6415 External expenses for Fuel. Use: Fuel for vehicles and equipment. Payment of gas cards (Mobil, Sunoco, Kwik Fill, etc.)
Cost Share - Trsfr of Fds - Trave Expense 9960 Cost Share object code for TRVL level. System use only.
Depreciation - Software Expense 6305 Allowable decrease in value of property or equipment. Use: Use limited to the Division of Financial Affairs.
Budget - General S&W - No Benefits Expense 5390 Budget use only. To budget salary and wages with no benefits.
Participant Support - Travel Expense 9097 Travel payment to enable an individual's participation in a formal university conference or training project as defined in 2 CFR 200.75. Example REU, MARC, RET programs. Excluded from MTDC. Not to be used for payments to visitors, employees or where delivery of service is required.
Library On-Line Annual Subscription Expense 6155 Expenditures for on-line, cataloged, library materials for which access expires within one year if not renewed (non-capital). Use limited to university libraries.
Academic - Visiting Expense 5150 Salary for visiting clinical academics (job profile codes 11461, 11462, 11463). Min fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
FIN AID-Tuition & Fees - Grad Fellowship Expense 8120 Payment of tuition and fees for CU graduate fellows and trainees. Normally paid via the Student Financial System. Excludes health insurance fee and payments for professional and non-degree students. Use: graduate fellowship and trainee tuition.
Interdept - Utilities -Exempt Electrical Expense 6879 Interdepartmental expense for electricity. Excluded from MTDC. Use limited to CLASSE or with approval by DFA.
Maint Routine - Equip Expense 6565 Expenditures for repairs and maintenance necessary for the continued operation of equipment. e.g., oil change for vehicles. Use:

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