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KFS Object Codes

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  • Object Codes
Titlesort ascending Category Code Description
Rental - Misc. Expense 6255 External rental expense for: booths, park pavilion, storage rentals, and equipment. Agreements with a term of less than one year. Use 6210 - 6240 for rentals with signed lease agreements greater than one year, 6385 for rentals associated with hosted events and 6631 for interdepartmental room and rental. Not to be used for travel related auto rental.
Relocation Moving Expense 6345 Expenditures incurred to relocation new employees. Use: Payroll and non-payroll relocation expenses. See relocation policy.
Refundable Grants - U. S. Govt Liability 2600 Use: Limited to the Division of Financial Affairs.
Redistribution-Allocated Maintenance Exp Expense 9451 Departmental redistribution of Allocated Maintenance expense. Object code must net to zero within entry. Use: not limited.
Redistribution- Allocated Costs Expense 9051 Departmental redistribution of University Allocation Costs (OC 9050) to departments . Activity on this object code must net to zero.
Recruitment - Employee Expense 6340 Expenditures incurred during the interview process for potential employees. Use: Employee recruitment- Travel, Hosted Meals, Lodging, Advertising
Recruitment - Athletic Expense 6370 Expenditures for dining, housing, and travel expenses related to Athletics recruiting. Use: Use limited to the Athletics Department.
Realized Gains on Investment Income 4120 Gain or loss resulting from the sale of investment assets as part of investment strategy. Limited to Treasurer's office, Trust Office, University Controller
Real Estate - Finance Lease Asset 1893 Asset, balance represents capitalized acquisition value for finance (formerly capital) real estate leases. Used periods 1-13, auto generated entry when certain capital acquisition object codes (level CAPA) are used.
Purchase Services - Accounting Firms Expense 6622 Expenditures for external accounting firms for audit or tax services - e.g., Pricewaterhouse Coopers LLP, KPMG LLP. Use not limited.
Purchase Discounts Expense 6350 Discounts taken on purchases. Use: Credit/rebates from vendors
Prizes - Undergraduate Expense 8250 Payment of prizes or awards for CU undergraduate students. A prize is awarded in conjunction with a competition in which one voluntarily initiate participation and are judged by a designated committee, faculty/staff, student organization, college, or department. An award is given in recognition of outstanding religious, charitable, scientific, educational, artistic, literary, or civic performance or achievement and are not part of a student's financial aid package. Use: undergraduate student prizes.
Prizes - Professional Expense 8550 Payment of prizes or awards for CU professional students. A prize is awarded in conjunction with a competition in which one voluntarily initiate participation and are judged by a designated committee, faculty/staff, student organization, college, or department. An award is given in recognition of outstanding religious, charitable, scientific, educational, artistic, literary, or civic performance or achievement and are not part of a student's financial aid package. Use: professional student prizes.
Prizes - Non-Student Expense 6367 Prizes or awards for individuals other than CU students. E.g. CU administers a national award for the best play, and issues a payment to an author not at Cornell. Caution: prize payments to CU employees must go through the payroll system using a compensation object code. Use: prizes for non-students.
Prizes - Non-Degree Expense 8450 Payment of prizes or awards for non-degree Cornell students. A prize is awarded in conjunction with a competition in which one voluntarily initiate participation and are judged by a designated committee, faculty/staff, student organization, college, or department. An award is given in recognition of outstanding religious, charitable, scientific, educational, artistic, literary, or civic performance or achievement and are not part of a student's financial aid package. Use: non-degree student prizes.
Prizes - Graduate Expense 8150 Payment of prizes or awards for CU graduate students. A prize is awarded in conjunction with a competition in which one voluntarily initiate participation and are judged by a designated committee, faculty/staff, student organization, college, or department. An award is given in recognition of outstanding religious, charitable, scientific, educational, artistic, literary, or civic performance or achievement and are not part of a student's financial aid package. Use: graduate student prizes.
Prior Year Gift Adj only-MUST EQUAL 0 Income 7060 AAD/DFA USE ONLY. Used to transfer prior year gifts from one account to another. The restriction class on the account must be the same. This object code is used on both sided of the transaction with the net affect to the current year being zero.
Prepaid Travel Asset 1620 Prepaid travel expenses are future expenses that have been paid in advance where the trip has not occurred. Use: Advance payments to vendors for faculty, staff and students for travel occurring in the future. Note this code should not be used to record travel advances, which should be recorded as 1400 Accounts Receivable.
Prepaid Expense & Deferred Charges Asset 1610 Prepaid expenses are future expenses that have been paid in advance but have not yet been used or expended. Use: Project advances, multi-year contracts where total amount is paid in year one, etc.
Prepaid Deposit with Vendor Asset 1630 Prepaid deposits are deposits that are required by a vendor prior to a service or event. Use: Event security deposit, euipment lease deposit, rental property, etc.

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