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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
Budget - CG Limitation of Funds Expense 6905 Budget C&G: Used to record limitations of funding by an agency/sponsor. The line item budget is entered as proposed and the limitation is recorded as a negative on 6905. i.e. We may budget $500,000, but the agency may only award $350,000 at this time and then provide the $150,000 at a future date.
Rental - Misc. Expense 6255 External rental expense for: booths, park pavilion, storage rentals, and equipment. Agreements with a term of less than one year. Use 6210 - 6240 for rentals with signed lease agreements greater than one year, 6385 for rentals associated with hosted events and 6631 for interdepartmental room and rental. Not to be used for travel related auto rental.
Unleaded & Diesel Fuel Expense 6415 External expenses for Fuel. Use: Fuel for vehicles and equipment. Payment of gas cards (Mobil, Sunoco, Kwik Fill, etc.)
Nonexempt Intern - Min Rate Expense 5331 Wages for Interns. Min fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Interdept - Debt Contribution Expense 6729 Used in the operating (GNxxxx) account that is making payments to an internal loan (DBINTL) account. DFA USE ONLY.
Cost of Sales - Other Expense 6010 The cost of merchandise sold from other inventory. Use: When using this code in a designated operating account there must be sales revenue corresponding to the cost of sales.
Cost Share - Trsfr of Fds - Trave Expense 9960 Cost Share object code for TRVL level. System use only.
Depreciation - Software Expense 6305 Allowable decrease in value of property or equipment. Use: Use limited to the Division of Financial Affairs.
Budget - Academic- Faculty Salary Expense 5090 Budget use only: Salary for all academics. Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Services - Independent Contractor Expense 6620 Expenditures for professional services from independent contractors, including related travel and subsistence expenses. Use: Must have signed independent contractor/consultant agreement.
Student Federal Work Study-Amer Counts Expense 5585 Undergraduate student regular wages funded by Federal Work Study America Counts outreach program. Zero fringe rate
Participant Support-Stipend/Subsistence Expense 9096 Non-compensatory stipend or subsistence payment to enable an individual's participation in a formal university conference or training project as defined in 2 CFR 200.75. Example REU, MARC, RET programs. Excluded from MTDC. Not to be used for payments to visitors, employees, or where delivery of service is required.
FIN AID-Stipends - Lump Sum - Grad Expense 8101 Payment of lump-sum stipends for CU graduate students. Generally NOT used. Normally paid via the Student Financial System. Excludes payments for assistantships, undergraduate, professional, and non-degree students. Not to be used for REU program participants (use 9094). Use: graduate stipends.
Maint Routine - Equip Expense 6565 Expenditures for repairs and maintenance necessary for the continued operation of equipment. e.g., oil change for vehicles. Use:
Capital Construction - Planning Expense 3920 For use only in accounts with a sub-fund group code of PLCIP or PLSUCF. Used to record construction project Planning costs.
Graduate Research Assistant (GRA) Expense 5500 Salary for Graduate Research Assistant positions only (job profile code 10419). Zero fringe rate
Budget - CG Participant Support Costs Expense 6915 Budget C&G: Used to budget Participant Support Costs for sponsored agreements. Use: Budget only.
Food - Non-travel business Expense 6260 Expenditures for food and beverages. Do not use on Contract & Grant accounts unless budgeted in the award. Use: This code must not be used to record expenditures for planned activities such as dedications, conferences, formal dinners, or food while traveling.
Fed Unallowable-Public & Donor Relations Expense 6420 Expenditures for public & donor relations and advertising that are classified as unallowable according to OMB A-21. Use: Donations in lieu of flowers, etc.
Nonexempt - Technical, Redistribution Expense 5340 Similar to 5320. Not used for Payroll. Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %

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