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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
Transfer Out -From Purchase of Cap Asset Expense 3850 Used in the account providing funds when purchasing capital equipment from another Cornell department. For use on a Transfer of Funds doc only. MUST ALWAYS BE USED WITH 4850.
Lease - Rent Real Property Off Campus Expense 6235 DO NOT USE
Supplies - Equip L/T Cap Threshold Expense 6561 Equipment purchased that costs less than the capital threshold but is required to be inventoried. (Example: Jet Propulsion Laboratory requires equipment purchased >= $1,000 be inventoried. Use object code 6561 and request that the item be tagged.)
Fees - Mandatory Professional Expense 8528 Payment of mandatory fees (e.g. SHIP) for CU professional students (e.g. MBA, Law, DVM, MEng, MILR, MMH, etc.). Normally paid via the Student Financial System. Excludes payments for non-degree or other graduate students. Use: professional school mandatory fees.
Cost Share - SWAD Expense 9930 Cost Share object code for SWAD level. System use only.
Gift In Kind - Non Capital Expense Expense 6410 Non Capital expense offset to Gift in Kind income. Use: This code must always be in balance with the gift income object code
Capitalized RE Lease Interest Expense 6926 Interest expense related to capital real estate leases. Use: Not limited
Academic - Associate Professor Expense 5010 Salary for Associate professors. Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Academic - Assistant Professor Expense 5020 Salary for Assistant professors. Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Transfer Out - to Capital Projects/CIP Expense 8035 Used in either an operating or a reserve account that is providing funds for a capital project (PLCIP/PLSUCF).
Depreciation - Software Expense 6305 Allowable decrease in value of property or equipment. Use: Use limited to the Division of Financial Affairs.
Travel, Domestic, Student,Mission-relatd Expense 6752 Expenditures for domestic travel that the university considers to be travel among the fifty states, its possessions, or its territories. Use: For class trip or mission related educational travel of students, normally paid through the travel reimbursement process. All fees associated with a trip should be charged to the travel object code. Not for Business-related travel, nor student travel grants. See policy 3.2 for further details.
Telecommunication - Usage Expense 6120 Telephone/data, teleconferencing related usage. (Verizon, AT&T, Sprint, PGI) Use: External vendors
Interdept - WCM SoA Expense Activity Expense 6990 Interdepartmental expenses that offset C791014. Use: All interdepartmental expenses paid to Weill Cornell Medicine.
Interdept - Room Charge, Statler Hotel Expense 6632 Interdept - Room Charge, Statler Hotel
Employee Ben - Contract College - NonFed Expense 5626 Contract College Non-Federal Grant fringe rate benefit charges. see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Salary Wage Adjustment Expense 5470 Central use only -- not directly used for payroll expense.
Capital Retainage Expense Expense 3907 DFA (Facilities and Budget) USE ONLY. A portion of the contractors final payment withheld until the project is complete.
Do not use- Use 6385 instead Expense 6250 Will be deactivated. Use: DO NOT USE.
Modular Furniture- Non-Capital Expense 6562 Expenditures for modular components that make up a work area. Examples include panels, work surfaces, drawers, and overhead shelves. Individual components that cost less than $5,000 are not capital assets and should be expended when purchased. Individual components costing $5,000 or more should be identified with a bar code tag and capitalized as a piece of moveable equipment. Use: All components of modular furniture.

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