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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
Equipment - Moveable Asset 1870 Asset, balance represents capitalized acquisition value of university's moveable equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Inventories - Supplies Asset 1605 A current asset whose ending balance should represent the supply cost of an authorized department's products awaiting to be sold. Use: Record supplies purchased resale including all costs associated with the product (i. e. shipping).
Accum Depr- Moveable Equipment Asset 1875 Contra-asset, balance represents value of depreciation recorded for university's moveable equipment Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Inventories - Food Asset 1606 A current asset whose ending balance should represent the food cost of an authorized department's products awaiting to be sold. Use: Record food purchased for resale including all costs associated with the product (i. e. shipping).
Equipment Vehicles Asset 1880 Asset, balance represents capitalized acquisition value of university's vehicles Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Prepaid Expense & Deferred Charges Asset 1610 Prepaid expenses are future expenses that have been paid in advance but have not yet been used or expended. Use: Project advances, multi-year contracts where total amount is paid in year one, etc.
Accum Depr- Vehicles Asset 1881 Contra-asset, balance represents accumulated value of depreciation recorded for university's vehicles Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Prepaid Travel Asset 1620 Prepaid travel expenses are future expenses that have been paid in advance where the trip has not occurred. Use: Advance payments to vendors for faculty, staff and students for travel occurring in the future. Note this code should not be used to record travel advances, which should be recorded as 1400 Accounts Receivable.
Equipment - Computer Asset 1882 Asset, balance represents capitalized acquistion value of university's computer equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Prepaid Deposit with Vendor Asset 1630 Prepaid deposits are deposits that are required by a vendor prior to a service or event. Use: Event security deposit, euipment lease deposit, rental property, etc.
Accum Depr- Computer Equip Asset 1883 Contra-asset, balance represents accumulated value of depreciation recorded for university's computer equipment Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Travel Card-Prepaid LIMITED USE Asset 1640 Prepaid Travel Card for use with credit card entries related to the travel system. Use limited to travel system. Central Note: this code should not be used to record travel advances, which should be recorded as 1400 Accounts Receivable.
Equipment Software Asset 1884 Asset, balance represents capitalized acquisition value of university's software systems Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Notes Receivable Asset 1670 CUVS Not related to Bonds and Notes Payable Use: External Debt amortizaion of Notes Receivable per note terms
Interdept - Utilities - Heating Expense 6790 DO NOT USE
Federal Unallowable - Food and Beverage Expense 6425 Federal Unallowable food and beverage including alcohol Use: Non Travel related food and beverage
University Support Pool Expense 9055 University Support Pool (USP) Tax assessed against undergraduate, professional, and non-degree tuition and funds a central source used for strategic initiative and priorities and Provost allocations.
Non Capital Retainage Expense Expense 6070 Amount withheld from vendor payment until job is completed. Use: Amount withheld from vendor payment until job is completed.
Cost Share - INRS Expense 9939 Cost Share object code for INRS level. System use only.
Depreciation - Improvement Not Bldg Expense 6307 Allowable decrease in value of property or equipment. Use: Use limited to the Division of Financial Affairs.

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