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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
Over/Short - Cash Expense 6400 Overages or shortages for daily sales. Use: Use to reconcile a cash drawer or register
Interdept - Project Management Fees Expense 6726 Expenses for Project Management Fees related to an approved PAR (Project Approval Request). Central Use Only.
Budget - Benefits - CCTS - Undergraduate Expense 5940 Budget use only: Plan for CCTS related to Undergraduate expenses.
Capital Acq - Art & Collections Expense 3610 JOHNSON MUSEUM USE ONLY. Used by museum acquiring cataloged artwork, will generate capitalization entries on asset object code. Other units should use object code 3630 when purchasing artwork.
Cost Share - RCMT Expense 9951 Cost Share object code for ACXP level. System use only.
Depreciation - Books Expense 6302 Allowable decrease in value of property or equipment. Use: Use limited to the Division of Financial Affairs.
Services - Performers Expense 6615 Expenditures for entertainers and performers. Must have completed and signed performer contract. Use not limited.
Student Federal Work Study Expense 5570 Undergraduate student regular wages funded by Federal Work Study program. Zero fringe rate
Temporary Employee - Full Bene Expense 5410 Salary and wages for certain Benefits-Only positions (e.g. decedent spouse; long-term disability). Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Interdept - Participant Support -Other Expense 9093 Interdepartmental costs to enable an individual's participation in a formal university conference or training project as defined in 2 CFR 200.75. Costs may include training materials, laboratory supplies, conference fees, or travel. Excluded from MTDC.
Subsistence-Program Participant Expense 9094 Non-compensatory payments to support subsistence exp to enable an individual's participation in a univ program. Not to be used for employees or where delivery of service is required. For use only on sponsored awards issued prior to the applicability of 2 CFR 200.
Extension Association - Managerial Expense 5255 CORNELL COOPERATIVE EXTENSION USE ONLY. Salary for NYS Extension Association managers. Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Prizes - Undergraduate Expense 8250 Payment of prizes or awards for CU undergraduate students. A prize is awarded in conjunction with a competition in which one voluntarily initiate participation and are judged by a designated committee, faculty/staff, student organization, college, or department. An award is given in recognition of outstanding religious, charitable, scientific, educational, artistic, literary, or civic performance or achievement and are not part of a student's financial aid package. Use: undergraduate student prizes.
Supplies - Durable Expense 6560 Expenditures for supplies with a useful life of two or more years and cost less than $5,000.00. Use: Chairs, tables, microwave, microscope, whiteboard, safety equipment, etc. Items coded 6560 are not recognized as capital.
Utilities - Other Expense 6896 Any utility not covered in object codes 6790 to 6895. Use: Utility bill where source is not identified.
Lease - Real Property Expense 6230 Lease expenditures for rental property with a signed lease agreement term of one year or greater. Use: Operating leases real property. Use 6255 for storage units and containers. For more information refer to https://www.dfa.cornell.edu/accounting/topics/lease-classification.
Legacy Fund Balance Debit Expense 9181 DO NOT USE
Over/Short - Inventory Expense 6405 Adjustments to inventory levels. Use: Use to reconcile physical inventory to GL
Interdept-PAR (Project Approval Req) Tax Expense 6727 Expenses for PAR (Project Approval Request) Tax related to an approved PAR. Central Use Only.
Cost of Sales - Food Expense 6000 The cost of merchandise sold from food inventory. Use: When using this code in a designated operating account there must be sales revenue corresponding to the cost of sales.

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