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KFS Object Codes

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Title Categorysort descending Code Description
Books Asset 1850 Asset, balance represents capitalized acquisition value of university's cataloged library books Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Inventories Asset 1600 A current asset whose ending balance should represent the cost of an authorized department's products awaiting to be sold. Use: Record items purchased for resale including all costs associated with the product (i. e. shipping).
Accum Depr - Books Asset 1855 Contra-asset, balance represents accumulated value of depreciation recorded for university's catalogued library books Use: Used by central DFA staff 3 times per year (Dec, Mar, Jun).
Work In Progress Asset 1601 A current asset whose ending balance should represent the goods that are on the factory floor. The manufacturing of these goods has begun but has not yet been completed. Use: Used as a temporary holding area prior to completion of a manufactured product. Once production is complete cost must be moved to OC 1600.
Art & Collections Asset 1860 Asset, balance represents capitalized acquisition value of university's artworks at the Johnson Museum Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Inventories - Supplies Asset 1605 A current asset whose ending balance should represent the supply cost of an authorized department's products awaiting to be sold. Use: Record supplies purchased resale including all costs associated with the product (i. e. shipping).
Accum Depr - Art & Collect Asset 1865 Contra-asset, balance represents value of depreciation recorded for university's museum artworks Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Inventories - Food Asset 1606 A current asset whose ending balance should represent the food cost of an authorized department's products awaiting to be sold. Use: Record food purchased for resale including all costs associated with the product (i. e. shipping).
Equipment - Moveable Asset 1870 Asset, balance represents capitalized acquisition value of university's moveable equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Prepaid Expense & Deferred Charges Asset 1610 Prepaid expenses are future expenses that have been paid in advance but have not yet been used or expended. Use: Project advances, multi-year contracts where total amount is paid in year one, etc.
Prepaid Expense External Debt Asset 1615 Prepaid expenses are future expenses that have been paid in advance but have not yet been used or expensed. Use: To accrue Taxable Commercial Paper prepaid interest expense for June 30th yearend closes
Accum Depr- Moveable Equipment Asset 1875 Contra-asset, balance represents value of depreciation recorded for university's moveable equipment Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Prepaid Travel Asset 1620 Prepaid travel expenses are future expenses that have been paid in advance where the trip has not occurred. Use: Advance payments to vendors for faculty, staff and students for travel occurring in the future. Note this code should not be used to record travel advances, which should be recorded as 1400 Accounts Receivable.
Equipment Vehicles Asset 1880 Asset, balance represents capitalized acquisition value of university's vehicles Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Prepaid Deposit with Vendor Asset 1630 Prepaid deposits are deposits that are required by a vendor prior to a service or event. Use: Event security deposit, euipment lease deposit, rental property, etc.
Accum Depr- Vehicles Asset 1881 Contra-asset, balance represents accumulated value of depreciation recorded for university's vehicles Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Travel Card-Prepaid LIMITED USE Asset 1640 Prepaid Travel Card for use with credit card entries related to the travel system. Use limited to travel system. Central Note: this code should not be used to record travel advances, which should be recorded as 1400 Accounts Receivable.
Equipment - Computer Asset 1882 Asset, balance represents capitalized acquistion value of university's computer equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Notes Receivable Asset 1670 CUVS Not related to Bonds and Notes Payable Use: External Debt amortizaion of Notes Receivable per note terms
Accum Depr- Computer Equip Asset 1883 Contra-asset, balance represents accumulated value of depreciation recorded for university's computer equipment Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module

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