Tools Library Page

Document Last Updatedsort ascending
Application for Lockbox Processing ( 14.67 KB) Wednesday, October 30, 2013
Reconciliation Template ( 32.12 KB) Wednesday, June 26, 2013
Payroll Deduction Authorization Form ( 588.94 KB) Tuesday, June 11, 2013
Amendment to Independent Contractor/Consultant Agreement ( 31.38 KB) Monday, May 27, 2013
Petty Cash Reconciliation Form ( 19.14 KB) Thursday, May 2, 2013
W-2 Reissue Request Form ( 599.24 KB) Thursday, April 25, 2013
Foreign National Questionnaire Paper Form Saturday, October 6, 2012
Business Meal Detail Form ( 81.11 KB) Friday, September 28, 2012
Foreign Flag Carrier Approval Exemption Certification Form ( 200.18 KB) Friday, September 2, 2011
Bank Deposit (Excel, 315 KB) ( 314.5 KB) Friday, July 8, 2011
PCI Quarterly Documentation Templates Thursday, December 2, 2010
Paycheck/Advice Reversal/Return Tuesday, October 3, 2006
Project Advance Authorization ( 40.44 KB) Thursday, September 8, 2005
Extended Stay Justification ( 24 KB) Monday, August 1, 2005
Single/Sole Source Justification
PCI Self Assessment Questionnaire
Exception Ordering for Computers

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Training Last Updatedsort ascending
Financial Reporting Tutorials Tuesday, August 25, 2015
Capital Assets Tutorials Tuesday, August 25, 2015
Chart of Accounts Tutorials Tuesday, August 25, 2015

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Title Category Code Description
Revenue - Student Housing Campus Life Income 4240 Limited to Student and Academic Services (SAS), an enterprise operation. Revenue from external customers for "Student Housing".
Revenue - Student Housing and Dining Income 4241 Revenue from external customers for "Student Housing or Dining". Use not limited
Revenue - Student Dining Campus Life Income 4250 Revenue from external customers for "student dining plan". Limited to Student Affairs
Revenue - Athletic Revenue Income 4260 Revenue from athletic department activities. Use: Limited to Athletics department
Gifts - Indirect Cost Income 4270 University-authorized fees assessed against certain gifts. Limited to University Controller
Institutional Allowance Income 4280 Revenue from sponsors or other agencies, generally based on fixed dollar amount, in lieu of indirect cost rate. Limited to University Controller
F & A Recoveries Income 4290 Revenue from overhead charges to federal, various states, and private grants and contracts. Limited to University Controller
F & A Return Income 4295 Used to move the 2% from the account in which the F&A recovery was originally placed into the PI/Co-PI's account provided to SFS. Both the debit and credit on the transaction will be on object code 4295.
Pledge Change in Balance Income 4310 Promises made by donors to make a gift in support of university operations at a future date. Limited to University Controller
Gifts of Cash Income 4340 Donors' gifts of cash. Limited to Office of Alumni Affairs and the Division of Financial Affairs.
Alumni Class Dues Income 4345 Class Dues received via AA&D gift feed. USE LIMITED TO AA&D.
Distribution of Gift Funds Income 4349 For distribution of gift funds from original account receiving the gift to other accounts that will be used to manage expenditures. The accounts receiving the gift distributions MUST be used for the same purpose and have the same subfund - can only distribute from RGGIFT to another RGGIFT (for TR gifts), or from GNDEPT to another GNDEPT (for UR gifts). This code can only be used on a Transfer of Funds edoc, and must always net to zero. Edoc explanation must reference the original gift account (which has the donor restriction documentation).
Gift In Kind - Contribution Income 4350 Donors' gifts of tangible personal property that does not qualify as capital (books, art, equipment, etc.). Limited to Office of Alumni Affairs
Invest Income Interest & Dividends Income 4370 Interest & Dividends Interest or dividend income generated by bank accounts, certain investments, etc. Limited to DFS Central office
LTIP Investment Service Charge Income 4380 Investment income allocated to fund specified expenses. Limited to Treasurer's office
Income - Contractual Interest Income 4390 Interest Income distributed to funds subject to agreements that require the university to pay interest. Limited to Central office.
LTIP Payout Income 4400 Monthly income distributed to funds that are part of the LTIP. Limited to University Controller
LTIP Payout- Dept CY Income 4409 Movement of current year LTIP payout between payout income account and other operating accounts. Use not limited
Separately Invested Income 4410 Income from separately invested accounts. Limited to Treasurer's office
Interest Income - Outside Trusts Income 4420 AA&D USE ONLY. Interest income or dividends received on Outside Trusts.

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