Tools Library Page

Document Last Updated
FIN 111: Processing Capital Assets and Physical Inventory Friday, September 22, 2017
Remote Deposit Capture Enrollment and Setup Form ( 345.74 KB) Wednesday, May 17, 2023
Financial Reporting Tutorials Tuesday, August 25, 2015
KFSIDR 1040: The Wonderful World of WebFin2 Friday, April 17, 2020
Travel Advance Form ( 113.95 KB) Friday, April 1, 2016
Service Provider Contract for Writing, Editing, Indexing ( 248.2 KB) Friday, July 10, 2020
KFSPUR-400REQ-Class (Purchasing Requisition) Monday, August 31, 2015
Petty Cash Reconciliation Form ( 19.14 KB) Thursday, May 2, 2013
SBA Annual Certification Form ( 113.1 KB) Friday, September 22, 2017
International Independent Contractor Certification and Attestation ( 255.93 KB) Friday, May 10, 2019
e-SHOP Training Monday, August 31, 2015
Vehicle Certification Form ( 1.22 MB) Wednesday, November 8, 2023
Services Provider Contract ( 235.26 KB) Thursday, December 7, 2017
FIN 114: Financial Management of Sponsored Projects Wednesday, May 17, 2023
Cashnet Friday, February 16, 2024
Executive Search Firm Agreement Template ( 328.5 KB) Friday, July 7, 2023
Request Accounting Transaction Changes Tuesday, February 14, 2023
FIN 115: Financial Reporting Dashboard, Sponsored Financial Activity Wednesday, May 17, 2023
FIN 101: Policy Considerations in Accounting Wednesday, January 29, 2020
Foreign Visitors Honoraria/Expense Reimbursement Attestation Form ( 83.17 KB) Wednesday, July 20, 2016

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Form Last Updated
Notification of Expected Incoming Wire Transfer/ACH or EFT Tuesday, May 26, 2020
Attestation of Successful Completion of Annual PCI Training ( 72.75 KB) Wednesday, September 20, 2017
PCI Self Assessment Questionnaire
PCI Quarterly Documentation Templates Thursday, December 2, 2010
Application for Lockbox Processing ( 14.67 KB) Wednesday, October 30, 2013
Single/Sole Source Justification
Exception Ordering for Computers
Executive Search Firm Agreement Template ( 328.5 KB) Friday, July 7, 2023
Caterer Contract ( 168.48 KB) Friday, July 10, 2020
Addendum for Facility Contract Agreements ( 169.83 KB) Thursday, July 7, 2022
Amendment to Professional Services Agreement ( 85.04 KB) Monday, August 18, 2014
IT Professional Services Agreement ( 374.88 KB) Wednesday, December 1, 2021
Professional Services Agreement ( 324.99 KB) Friday, September 10, 2021
Amendment to Independent Contractor/Consultant Agreement ( 31.38 KB) Monday, May 27, 2013
Independent Consultant Agreement ( 335.87 KB) Friday, September 10, 2021
Service Provider Evaluation Worksheet ( 735.78 KB) Monday, January 30, 2023
Service Provider Questionnaire ( 779.19 KB) Friday, January 29, 2021
Bid Solicitation Wednesday, February 12, 2014
Supplier Registration Tuesday, May 2, 2017
SBA Annual Certification Form ( 113.1 KB) Friday, September 22, 2017

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Training Last Updated
Capital Assets Tutorials Tuesday, August 25, 2015
Financial Reporting Tutorials Tuesday, August 25, 2015
KFS Basics Tutorials Tuesday, August 25, 2015

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Title Category Code Description
Investments - SI Gift Annuity Asset 1740 Use: Limited to the Division of Financial Services (DFS).
Investments - Separately Invested Asset 1745 Use: Limited to the Division of Financial Affairs.
Investments - DASNY Asset 1750 Use: Limited to the Division of Financial Affairs.
Investments - Other Asset 1755 Use: Limited to the Division of Financial Affairs.
Investments - Cash Equivalent Restate Asset 1756 Use: Limited to the Division of Financial Affairs. Reclass entry to restate Investments & Cash Eq.
Land Asset 1800 Asset, balance represents value of university's land holdings Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Buildings Asset 1810 Asset, balance represents capitalized acquisition value of university's buildings & Fixed equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Accum Depr- Building Asset 1815 Contra-asset, balance represents accumulated value of depreciation recorded for university's buildings Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Improvements not Buildings Asset 1820 Asset, balance represents capitalized acquisition value of university's improvements other than buildings Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Leasehold Improvements Asset 1821 Asset, balance represents capitalized acquisition value of university's leasehold improvements Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Accum Depr- Improvements Not Bldg Asset 1825 Contra-asset, balance represents accumulated value of depreciation recorded for university's improvements Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Accum Depr- Leasehold Improvements Asset 1826 Contra-asset, balance represents accumulated value of depreciation recorded for university's leasehold improvements Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Equipment - Fixed Asset 1840 Asset, balance represents capitalized acquisition value of university's fixed equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Accum Depr - Fixed Equip Asset 1845 Contra-asset, balance represents accumulated value of depreciation recorded for university's fixed equipment.
Books Asset 1850 Asset, balance represents capitalized acquisition value of university's cataloged library books Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Accum Depr - Books Asset 1855 Contra-asset, balance represents accumulated value of depreciation recorded for university's catalogued library books Use: Used by central DFS staff 3 times per year (Dec, Mar, Jun).
Art & Collections Asset 1860 Asset, balance represents capitalized acquisition value of university's artworks at the Johnson Museum Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Accum Depr - Art & Collect Asset 1865 Contra-asset, balance represents value of depreciation recorded for university's museum artworks Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Equipment - Moveable Asset 1870 Asset, balance represents capitalized acquisition value of university's moveable equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Accum Depr- Moveable Equipment Asset 1875 Contra-asset, balance represents value of depreciation recorded for university's moveable equipment Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module

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