University Policy 3.25, Procurement of Goods and Services identifies a business service center director (also known as an "administrator") as the individual responsible for ensuring that procurement cards (pcards) are used only in full compliance with university policy, and that any violation of policy results in the suspension or revocation of the pcard. The guidelines in the university policy and the Buying Manual were developed to ensure sound business practices and full compliance with other university policies, as well as various external requirements, such as IRS regulations, federal OMB circulars, etc.
Procurement card usage must be monitored to ensure that violations of university policy are detected and handled in such a way as to deter future violations. Buying Manual Section 306, Policy Violations provides a course of action in response to a policy violation and identifies the party responsible for any follow-up action.
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