This e-doc is used centrally to create and maintain information about vendors. Their information is then available for use on various purchasing documents (such as Requisition, Purchase Order, and Disbursement Vouchers). KFS users can look up Vendor e-docs via the Lookup and Maintenance menu in the KFS Main Menu.
Before requesting or selecting a vendor, determine if the good or service that you want to purchase is covered by a preferred supplier agreement or a contract. If Procurement Services has negotiated an agreement with a supplier for the good or service (commodity) that you are purchasing, then you should purchase that commodity from the preferred or contract supplier.
If there is not a preferred or contract supplier, then perform a vendor search for the good or service to determine if a supplier is already available in KFS. To request a new vendor, provide the vendor's name, address, telephone, and fax number so that a supplier information form, IRS Form W-9, and applicable insurance can be requested from the supplier.