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        • Advance Deposit (AD)
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In this section

  • KFS
    • Set Up and Manage Accounts
    • Balance Inquiries
    • Finding Account Documentation in KFS
    • Financial Processing e-doc Attachment Guidelines
    • Accounts Payable e-docs
    • Capital Assets e-docs
    • Financial Processing e-docs
      • Advance Deposit (AD)
      • Distribution of Income and Expense (DI)
      • Disbursement Voucher (DV)
        • Disbursement Voucher Payees
        • DV Payment Reason Codes
        • Standard Operating Procedure
      • General Error Correction (GEC)
      • Internal Billing (IB)
      • Procurement Card Document (PCDO)
      • Pre-Encumbrance (PE)
      • Transfer of Funds (TF)
    • Labor Distribution e-docs
    • Purchasing e-docs
      • e-SHOP
      • Purchase Order (PO)
      • Purchase Order Amendment (POA)
      • Line-Item Receiving (RCVL)
      • Requisition (REQS)
      • Vendor (PVEN)
  • KDW/Reporting
    • Dashboard Guides and Tutorials
    • Answers Overview
  • FAQ
  • Glossary
  • Acronyms

Advance Deposit (AD)

Standard Operating Procedure

  • Advance Deposit (PDF, 809 KB)

The AD e-doc is used to record deposits that go directly to the bank (cash and check deposits) and Remote Deposit Capture check deposits. This includes deposits to all banks, not just the main depository account.

Processing Guidelines

The AD e-doc must be completed at time of deposit.

  • Advance deposit date: Please enter the date cash is received at the bank (e.g., bank courier pick up date). This will assist with the internal bank reconciliation process.

Each advance deposit line must equal a cash deposit slip or a remote deposit batch total. If you have three line items in the Advance Deposit section, there must be three separate bank deposits.

Correcting Deposit Errors

Note: We highly recommend that you contact Leslie Stow (lcs38@cornell.edu, 5-9664)) or Brenda Streeter (bls9@cornell.edu, 5-4860) before processing a deposit correction.

Refer to the AD standard operating procedure for additional details on how to correct a deposit.

Correcting an Account or Object Code from the Accounting Lines Section

  1. DO NOT use an AD to correct an account number or object code. Instead, use the General Error Correction (GEC) e-doc.
  2. DO NOT adjust the bank account deposit amount when processing an accounting line correction.

 

The Division of Financial Affairs

341 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Accounting:  7:30 a.m. - 4:30 p.m., Monday - Friday
Payroll: 8:00 a.m. - 4:30 p.m., Monday - Friday

 

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