The Disbursement Voucher (DV) e-doc is used to process payments that cannot be paid on a procurement card (pcard) and do not require a purchase order (PO). Payment options for a DV are Automated Clearing House (ACH), check, wire transfer, or foreign drafts.
In addition to the standard financial transaction tabs, the DV e-doc has unique tabs: Payment Information, Contact Information, Special Handling, Nonresident Alien Tax, Wire Transfer, Foreign Draft, Non-Employee Travel Expense, Pre-Paid Travel Expenses, and Pre-Disbursement Processor Status.
A DV requires more information than most financial e-docs. Each DV must include the following information:
Best practice recommendation: Avoid check enclosures; utilize the available space on check stubs. The check stub enables you to communicate with the vendor.
The following roles are available for the DV e-doc:
Note: In cases where the initiator and requestor are not the same person, the initiator ensures that the requestor has the authority to request a DV transaction.
The following areas and roles at Cornell have access to the DV e-doc:
Based on rules set up, the DV e-doc will route through a series of approvals before the disbursement is actually made. Due to its unique nature, the DV e-doc has some special routing issues:
The e-doc status becomes FINAL when the required approvals are obtained. Then the transaction is processed by the Pre-Disbursement Processor.