The KFS Labor Distribution module sits between the Workday/Payroll system and the KFS general ledger. It is used to manage the accounting aspects of compensation-related expenses (such as salaries and benefits) from the labor distribution records created in Workday.
The Labor Distribution module also allows authorized users to make necessary adjustments to the Labor Ledger records. The Labor Ledger is a subsidiary ledger to the General Ledger. It holds the details of earnings, benefit and encumbrance transactions generated by the Payroll system and subsequent retroactive adjustments. These are summarized daily and fed to the General Ledger. The Labor Distribution module also updates beginning balances during the year-end process.
Note: Labor distribution processes are especially important for recording compensation records accurately in the General Ledger and managing effort reporting in the Effort Certification module.
Labor Distribution includes the following:
Staff authorized to transfer salary expenses will be given the KFS Salary Transfer Initiator role and permission to view and manage salary expenses for their Organization(s). Access to the other KFS Labor Distribution e-docs will be given to staff with university-wide responsibilities for managing payroll data.
This e-doc is a Labor Ledger transaction e-doc that is used to move an employee’s salary and benefit expenses for a particular accounting period (or set of periods) from one or more accounts to another account (or accounts).
Labor Distribution e-docs, as with all KFS e-docs, use predefined rules and automated workflow. These decrease errors and guide the staff performing transactions. All KFS users can view most transaction documents, and view all data except for sensitive or confidential information like salaries. Maintenance e-docs are administered centrally and do not route for approval.
Queries are run at multiple points during payroll process to catch potential data problems.