On-Demand/On-Cycle Paychecks

Payroll's On-Demand/On-Cycle Correction forms are to be used in the following circumstances:

• To correct errors to an employee's pay
• To process certain payments (e.g., accrued vacation) to terminated employees
• To authorize overpayment deductions from an employee's paycheck

On-Cycle Correction: A payline entry must be made to process a correction as an on-cycle. The payment or deduction processed will be reflected in the employee's regular paycheck.

On-Demand Check: If a payment is processed as an on-demand (formerly known as "off-cycle"), a check must be created and processed outside of the regularly scheduled payroll processing, to create what is known as an "on-demand check." On-demand checks are always in paper format and can not be direct deposited.

Note: Avoid on-demand check creation, because it is a cost- and labor-intensive process. On-demand requests must be made only when there is a financial hardship or other special circumstances. Contact Payroll for further information.

There are biweekly and semimonthly forms for requesting corrections. Please use the correct form and state whether the request is for an on-cycle or on-demand correction.

• Biweekly On-Demand/On-Cycle Correction form (PDF, 678 KB)
  • Employee Timesheet (PDF, 670 KB) - Required with Biweekly form
• Semimonthly On-Demand/On-Cycle Correction form (PDF, 670 KB)

Note: Do not use these forms to request additional compensation for an employee (e.g., bonuses, etc.). Requests for additional payments are handled through Human Resources.

Additional Form Information

1. Employee Data

• Workday Employee ID Number -  Workday ID numbers are automatically assigned when a person is hired and entered in Workday. 
• Name - The employee's name.
• Company - Cornell currently has two companies, endowed and contract college ("NYS Colleges and Exper Sta"). Please indicate which company the job is working for.

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2. Payroll Information

• Earnings Dates - The specific start and end dates for which the employee is to be paid. These dates may vary from the actual start and end dates for the pay period.

Note: The biweekly and semimonthly forms require different information.

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3. Reason For Request

• Please choose one of the options listed. If none of the options apply, select "Special Request," and use the "Payment Explanation" field to define the reason.

Note: Do not complete this form to replace a lost, stolen, or damaged check. Contact us at (607) 255-5194.

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4. Payment Explanation

• Used to provide additional information regarding the request.

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5. Accounting Data

• Provide the account numbers and the correlating amount (hours for most biweekly payments, dollars for semimonthly payments) to which the request is to be charged. If the payment is to be paid on more than one account (split distribution), ensure the correct amounts are applied to the correct accounts. If several accounts are to be listed, use additional forms when necessary. The total distribution must be equal to 100% of the payment request.
   

Caution: Under no circumstances will funds be distributed between endowed and contract college (statutory) accounts. If the payee is a contract college employee, ONLY contract college accounting will be accepted. If the payee is an endowed employee, ONLY endowed accounting will be accepted.

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6. Administrative Data

• Enter the name and phone number of the form preparer. Payroll will contact the preparer with any questions, or if information needs to be clarified. Also, unless otherwise stated, the preparer will be the person contacted when the check is ready for pick up.

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7. Attestation Statement

• The form must be signed by the person who has direct knowledge of the validity of the payment request (i.e., time worked, monies owed).

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8. Payment Authorization

• The form must be signed by an individual with signature authority on the general ledger accounts listed in the "Accounting Data" section.
• If the employee is authorizing payroll deductions to repay an "overpayment," the employee's signature must be on the form.

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