Year-end processing deadlines update

The UBSC has established the following internal deadlines based on the most recent information we have received from central University Offices. As the calendar is updated we will send additional communication.

Year End Processing Deadlines

For a full list of deadlines, see the Year-End Deadlines page.

Monday, June 22

• Requisitions totaling $10,000 or more which require single/sole source justification forms.

Tuesday, June 23

• All other requisitions
• Last day to request all other FY15 financial transactions - including travel reimbursement.

• Travel reimbursement requests received without complete supporting documentation may not be able to be completed in time to post in FY15.

Please keep in mind unit and/or central review(s) and approval(s) are in addition to transaction initiation and processing. To allow sufficient time for all reviews and approvals and ensure posting to the appropriate fiscal period, we are requesting transaction requests be received by this date. Transaction requests received after this date, or requests with incomplete information, will be processed in the order received, as soon as possible.

You may begin to submit FY16 transactions any time during the month of June, but they must be clearly marked as a FY16 transaction to ensure they are prioritized for completion appropriately, and they don't post to the wrong fiscal year.

Monday, June 22 – Friday, June 26

• Gifts: All June gifts received in colleges and units during this time should be hand delivered to Advancement Services Cashier (Maryann Bell), 4th floor Seneca Place to ensure June posting. Be sure to include the original post-marked envelope and a completed Gift Information Form. Please do NOT send June postmarked gifts to the CDS Lockbox during this week.

Friday, June 26

• Gifts: All June credit card gifts and gift checks received in your unit must be hand-delivered to Advancement Services Cashier (Maryann Bell) by NOON to ensure June 30 gift crediting.

Tuesday, June 30

• Last day for FY15 transaction initiation.

NOTE: Transactions not completely approved by 9:00PM, June 30, will be automatically disapproved by KFS.

• Gifts: Online credit card gifts must be entered by 11:59 p.m. EDT to be counted for FY15 giving. Please note that all credit card gifts received after June 30 will be July FY16 business.

Thursday, July 2 by 10:00AM

• Purchase order invoices need to be received at  dfa-4040_invoice@cornell.edu

Wednesday, July 1 – Friday, July 10

• Gifts: Advancement Services will be processing June Gifts. Please hand-deliver all June post-marked business to Advancement Services Cashier (Maryann Bell). Be sure to include the original post-marked envelope and a completed Gift Information Form.

Monday, July 6

• New for FY15: Accruals for fund group CG-Contracts & Grants accounts will be posted to central college accounts instead of posting to the individual accounts. This change has been implemented to streamline the efficiency of the contract and grant billings which cannot include any accruals.

• FY15 Year-End Payroll Accrual: DFA will be processing a biweekly payroll accrual for four days, June 25, 26, 29, and 30 that must be accrued as FY15 expenses. This is an accrual for financial statement purposes only, there will be no labor ledger entries, nor will it affect effort certification reports.

• FY15 Reverse Year-End Payroll Accrual:

Note: There is no need for a semimonthly payroll accrual, because the pay period ends on June 30.

Reminder: Units should NOT process any payroll accruals unless preapproved by DFA. If you believe an accrual is necessary, please direct requests to dfa-generalaccounting@cornell.edu.

Monday, July 13

• Last day to request Year End e-docs

Monday, July 20

• Gifts: Advancement Services will begin processing and receipting July FY16 gifts.

If you have any questions, please contact your UBSC support team.