To ensure processing by fiscal year-end closing, process transactions by these deadlines.
Concur – Travel Expense Reports
- Traveler/Delegate: Submit completed travel expense reports by June 12 to route to the KFS Org Manager for review and approval.
- KFS Org Manager: Review and approve expense reports by June 19 to route to the BSC for final approval.
Procurement Card
- Cardholder: Complete the PCard submission form by June 30 to be released and charged in FY 2020.
Year-End Requisition Processing Deadlines
To meet Procurement and Payment Services deadlines for processing prior to the fiscal year-end close, the UBSC muset receive following items by the following dates.
May 12:
- RFP/bid specifications and list of vendors for formal requests
May 28:
- Requisitions for orders totaling more than $500,000
June 1:
- Requisitions for orders with new vendors
- Requisitions for orders with totals ranging from $100,000 to $500,000
- Requisitions for orders with contracts
June 15:
- Requisition totaling $25,000 or more that require single/sole source justification forms
June 19:
- All other requisitions
- Requests for new disbursement voucher vendor approval
June 30:
- Invoices are due to Accounts Payable by 10:00 a.m. to be processed for FY 2020
July 6:
- Last day fiscal officers can adjust accounts on payment requests (PREQs) for FY 2020
Please ensure that your submissions are accurate, complete, and include all required supporting documentation. Incomplete and late requests may not be processed for FY 2020.
For additional accounting year-end deadline information visit the Year-End Deadlines page.
If you have any questions, please contact your UBSC support team.
