The University Business Service Center has established the following internal deadlines for fiscal year-end based on the most recent information received from central university offices.
See all Year-End Processing Deadlines.
Wednesday, May 25
- Requisitions for orders totaling more than $500,000 which have an RFP/bid award.
Wednesday, June 8
- Requisitions for orders with new vendors.
- Requisitions for orders with contracts or orders with totals ranging from $100,000 to $500,000 which have an RFP/bid award.
- Requisitions for orders with totals ranging from $100,000 to $500,000.
Monday, June 20
- Requisitions totaling $10,000 or more which require single/sole source justification forms.
- All other requisitions.
- New disbursement voucher vendor requests for approval.
Thursday, June 23
- Last day to request all other FY 2016 financial transactions - including travel reimbursement. Travel reimbursement requests received without complete supporting documentation may not be able to be completed in time to post in FY 2016. Please keep in mind unit and/or central review(s) and approval(s) are in addition to transaction initiation and processing. To allow sufficient time for all reviews and approvals and ensure posting to the appropriate fiscal period, we are requesting transaction requests be received by this date. Transaction requests received after this date, or requests with incomplete information, will be processed in the order received, as soon as possible.
You may begin to submit FY 2017 transactions any time during the month of June, but they must be clearly marked as a FY 2017 transaction to ensure they are prioritized for completion appropriately, and they don’t post to the wrong fiscal year.
Thursday, June 30
- Last day for FY 2016 transaction initiation. Note: Transactions not completely approved by 9:00 p.m., June 30, will be automatically disapproved by KFS.
Tuesday, July 5 by 10:00AM
- Purchase order invoices need to be submitted to 4040 Invoice.
- Final Payment Request (PREQ) input for FY 2016 (last day fiscal officers can adjust accounts on PREQs for FY 2016).
Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year.
If you have any questions, please contact your UBSC support team.
