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Division of Financial Affairs
Travel
  • Paying for Travel
    • Advances
    • Reimbursement
      • How Per Diem is Calculated
      • Foreign Flag Carrier Exemption
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      • Manual Travel Reimbursement Form
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  • Resources
    • Resources for Students
      • Student Domestic Pre-Travel Checklist
      • Off-campus Domestic Student Lodging
      • Local Transportation Options
      • Program Leader Guidelines - Domestic
        • Trip Leader Pre-Travel Checklist
        • Domestic Emergency Checklist
        • Crisis Response for Cornell Programs Abroad
        • UHC Global FAQ
        • Behavioral Expectations
        • Warning Signs for Mental Health
        • Sexual Assault Prevention Checklist
        • Self-Care for Program Leaders
    • New York City Travel Resources
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In this section

  • Resources for Students
    • Student Domestic Pre-Travel Checklist
    • Off-campus Domestic Student Lodging
    • Local Transportation Options
    • Program Leader Guidelines - Domestic
      • Trip Leader Pre-Travel Checklist
      • Domestic Emergency Checklist
      • Crisis Response for Cornell Programs Abroad
      • UHC Global FAQ
      • Behavioral Expectations
      • Warning Signs for Mental Health
      • Sexual Assault Prevention Checklist
      • Self-Care for Program Leaders
  • New York City Travel Resources

Trip Leader Pre-Travel Checklist

Download a printable version (PDF, 83 KB) and the associated Emergency Plan Template (PDF, 117).

  • All travelers graduate and undergraduate students must register in Cornell’s Travel Registry: www.travelregistry.cornell.edu  
  • Become knowledgeable about risks in location. Visit these sites for researching your destination:
    • Center for Disease Control
    • Insight
  • Verify your health insurance covers you or purchase additional coverage, or you must purchase additional coverage:
    • Students covered by the Cornell Student Health Plan (SHP) can locate participating providers using the DocFind Service available on the Aetna Student Health website
  • Consider purchasing insurance for trip interruption:
    • www.insuremytrip.com
  • Consider purchasing insurance for property protection:
    • Arthur J. Gallagher & Co. Visit www.collegestudentinsurance.com or call (888) 411-4911
  • Understand how to use UHC Global Emergency Assistance. More information on this in this packet:
    • When filing a case, send an email to assistance@uhcglobal.com
    • Appropriate when travel is more than 100 miles away from Cornell’s campus
  • Determine your immunizations by contacting the Travel Nurse at Cornell Health.
  • Develop an emergency plan (PDF 117, KB) and be available 24/7 to travelers in case of an emergency during the trip.
    • Where would you go in the event of a crisis?
    • Where is your backup location to gather?
    • How would you exit the city/region?
  • Know who to contact in the event of an emergency at Cornell:
    • Cornell Police – (607) 255-1111
  • Determine the conditions of roads and safest routes of travel in the area.

The Division of Financial Affairs

341 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Accounting:  7:30 a.m. - 4:30 p.m., Monday - Friday
Payroll: 8:00 a.m. - 4:30 p.m., Monday - Friday

 

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