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Cornell University
Cornell University
Division of Financial Affairs
Travel
  • Paying for Travel
    • Advances
    • Non-Reimbursable Expenses
    • Reimbursement
      • How Per Diem is Calculated
      • Foreign Flag Carrier Exemption
      • Extended Stay Justification
      • Manual Travel Reimbursement Form
    • FAQ
  • Booking
    • Travel Agents
    • Airlines
  • Transportation
    • Local Transit
    • Domestic Rail and Bus
    • International Rail
    • Vehicle and Charter Rentals
  • Lodging
    • Ithaca and NYC Accommodations with Direct Billing
    • Ithaca Accommodations
    • New York City Accommodations
    • Boston Accommodations
    • Washington, D.C. Accommodations
    • San Francisco Accommodations
    • Reciprocal Lodging with Discounts
  • Foreign Travel
    • Fly America Act
  • Resources
    • Resources for Students
      • Student Domestic Pre-Travel Checklist
      • Off-campus Domestic Student Lodging
      • Local Transportation Options
      • Program Leader Guidelines - Domestic
        • Trip Leader Pre-Travel Checklist
        • Domestic Emergency Checklist
        • Crisis Response for Cornell Programs Abroad
        • Behavioral Expectations
        • Warning Signs for Mental Health
        • Sexual Assault Prevention Checklist
        • Self-Care for Program Leaders
    • New York City Travel Resources
  • forms
  • CU policies
  • training
  • KFS Support
  • e-SHOP

In this section

  • Advances
  • Non-Reimbursable Expenses
  • Reimbursement
    • How Per Diem is Calculated
    • Foreign Flag Carrier Exemption
    • Extended Stay Justification
    • Manual Travel Reimbursement Form
  • FAQ

See also

2022 Mileage Rates

Prior-Year Mileage Rates

Per Diem Rates- Domestic

Per Diem Rates- Non-contiguous US (Alaska, Hawaii, Puerto Rico etc.)

Per Diem Rates- Foreign

Non-Reimbursable Expenses

Expenses that are not explicitly stated as reimbursable in University Policy 3.2, Travel Expenses are not reimbursable. Though not an exhaustive list, the following expenses are Cornell unallowable and must not be submitted for reimbursement on a travel expense report. If you have questions, please contact your business service center.

  • Airline/car rental upgrades
  • Airline/Cornell club or social club membership dues
  • Babysitting or childcare costs
  • Car repairs/routine maintenance or locksmith charges
  • Carbon offset credits
  • Clothing, luggage, briefcases
  • Credit card delinquency fees/finance charges/annual fees
  • Duplicate insurance on rental vehicles (cdw-see rental car insurance)
  • Expenses for travel companions or family (unless approved by a dean, vice provost or vice president)
  • Frequent-flyer miles
  • GPS on rental vehicles
  • Health club facilities, saunas, massages
  • Helicopter services for airport transfers
  • Hotel fitness room or gym fees
  • Kennel fees and pet care for pets while on travel status
  • Loss/theft of cash
  • Loss/theft/damage of personal property (lost baggage, etc.)
  • Magazines, books, newspapers, or movies
  • Non-compulsory health insurance coverage
  • Optional travel or baggage insurance
  • Parking or traffic violation tickets
  • Personal accident or property insurance
  • Personal automobile gas, oil, repairs, or insurance costs (except as included in the IRS mileage reimbursement rates)
  • Personal entertainment/grooming/gifts/souvenirs
  • Satellite radio on rental vehicles
  • Trip cancellation insurance

The Division of Financial Affairs

377 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Hours:  8:00 a.m. - 4:30 p.m., Monday - Friday

 

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