Tools Library Page

Document Last Updatedsort ascending
Disability Accommodation Process for Faculty and Staff ( 355.91 KB) Tuesday, January 7, 2020
Religious Accommodation ( 360.49 KB) Tuesday, January 7, 2020
Graduate Student Assistantships ( 503.31 KB) Friday, December 20, 2019
Concur Thursday, December 19, 2019
Travel Manual Reimbursement Form ( 115.34 KB) Thursday, December 19, 2019
Procurement of Goods and Services ( 669.85 KB) Wednesday, December 4, 2019
Student Loan Deferment and Cancellation Forms Monday, November 25, 2019
Financial Internal Controls ( 912.43 KB) Monday, November 18, 2019
Executive Search Firm Agreement Template ( 325.5 KB) Wednesday, November 13, 2019
Inventions and Related Property Rights ( 633.41 KB) Friday, November 8, 2019
Smoking and Using Electronic Cigarettes ( 319.91 KB) Thursday, October 31, 2019
Accounts Payable ACH Authorization Form Wednesday, October 30, 2019
Mass Email Approval ( 389.58 KB) Friday, October 25, 2019
Vehicle Certification Form ( 1.17 MB) Monday, October 21, 2019
Reference Checks, Information Verification, and Background Checks ( 455.32 KB) Friday, October 11, 2019
Direct Debit/Non-Check Disbursement Request Form ( 48.66 KB) Monday, September 30, 2019
Filling Vacancies (Excluding Bargaining Unit Staff) ( 530.8 KB) Thursday, September 26, 2019
Prohibited Bias, Discrimination, Harassment, and Sexual and Related Misconduct ( 641.04 KB) Wednesday, September 11, 2019
Foreign National Information System (FNIS) Thursday, August 22, 2019
University Volunteers ( 321.21 KB) Tuesday, August 20, 2019

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Training Last Updatedsort ascending
DFA Essentials: Financial Stewardship and Ethical Conduct Friday, March 1, 2019
e-SHOP Monthly Webinars Wednesday, December 5, 2018
DFA Essentials: Unallowable and Indirect Costs Monday, June 18, 2018
DFA Essentials: Accounting 101 Friday, June 15, 2018
FIN 201 - Developing User Fees for Service Facilities & Recharge Operations Friday, February 16, 2018
FIN 111: Processing Capital Assets and Physical Inventory Friday, September 22, 2017
FIN 115: Financial Reporting Dashboard, Sponsored Financial Activity Friday, July 7, 2017
Cornell Accounting 101 Friday, July 7, 2017
FIN 104: Financial Stewardship and Ethical Conduct Friday, July 7, 2017
FIN 108: Unallowable Expenses Friday, July 7, 2017
PAY 104: Treaty Benefits and Taxation for Foreign Nationals Friday, July 7, 2017
FIN 202: Reconciliation of Assets and Liabilities and Monitoring Operating Accounts Friday, July 7, 2017
RMI 100: Everything You Wanted to Know About Risk Management and Insurance Friday, July 7, 2017
FIN 114: Financial Management of Sponsored Projects Friday, July 7, 2017
KFSIDR-1050: Using KFS Dashboards to Manage Accounts and Transactions (New! Replaces KFSIDR-1000 and KFSIDR-1100) Friday, July 7, 2017
Capital Assets Processing Updates, October 2014 Friday, June 23, 2017
KFS Overview of Changes and Upgrades to Version 7 Webinar Wednesday, April 19, 2017
KFS 7 Overview of Capital Assets Webinar Wednesday, April 19, 2017
I Want Doc Tutorial (KFSPUR 400IWANT) Thursday, April 6, 2017
FIN 201: Developing User Fees for Service Facilities and Recharge Operations Tuesday, February 2, 2016

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Title Category Code Description
Cash Offset Asset 1000 Cash offset entries are generated for most transactions, thereby balancing the account (debits equal credits), independent of any other account. Use: Most of the entries you create will automatically generate a cash offset entry. These are automatic.
Cash - Petty Cash Asset 1100 Minimal amount of cash kept on hand to pay for small expenditure items ($25 and under) when a procurement card cannot be used. Use: See policy 3.21
Cash Drawer Asset 1101 Specific amount of cash used to make change in retail operations. (register drawer or vault) Use: Reconciliation of cash drawers should be done every day the drawer is used and periodically if the drawer is not used regularly
Cash In Bank Asset 1110 Represents the actual cash deposited in Cornell's bank accounts. Use: Automatically populated by KFS when an advance deposit (AD) is completed.
Cash Equivalents Asset 1130 Marketable assets that are very close to their maturity dates. Use: Use limited to the Division of Financial Affairs.
Cash Equivalent/Investment Restate Asset 1131 Use: Limited to the Division of Financial Affairs. Reclass entry to restate Investments & Cash Eq.
Accounts Receivable Asset 1200 A current asset representing an amount due Cornell resulting from the sale of goods or services. Use: Any department where goods and services are invoiced.
Account Receivable - NYS Asset 1217 New York State appropriation due to Cornell Use: Allocation distributed to colleges prior to funds received from NYS
Accounts Receivable - Student Asset 1220 Asset created when a student's account is credited prior to receipt of external funds Use: Private loans from banks, outside scholarships
Accounts Receivable - Student Loan Fed Asset 1225 Asset created when a student's account is credited prior to receipt of loan funds from federal sources. Use: Perkins, Stafford
Accounts Receivable-Student Loan Inst Asset 1226 Asset created when Cornell loans institutional funds to a student Use: PILIPP, Law School, Endowment loan programs
Allowance for Doubtful Accts Asset 1250 Allowance for Doubtful Accounts is a contra current asset object code associated with A/R. When the allowance object code is used, the unit is anticipating that some accounts will be uncollectible in advance of knowing the specific amount Use: Units billing sales to external customers where the possibility of default exists. The allowance normalizes fund balance activity.
Internal Loan AcctRec -Capital Asset 1270 Asset related to internal department loans, capital projects. Use: Restricted for DFA use only.
Internal Loan AcctRec -Noncapital Asset 1271 Asset related to internal department loans, non-capital projects. Use: Restricted for DFA use only.
Operating Loan AcctRec Asset 1272 Asset related to internal operating loans. Use: Restricted for DFA use only.
Interdept - Accounts Receivable Asset 1280 An asset created from sales activity between Cornell departments. An interdepartmental income code must be used on the other side of the transaction. Use: Used by departments to record income when the customers account can't be charged an expense due to the period end (month or year).
Deposits in Transit/CC Receivable Asset 1290 Used to temporarily hold credit card receivables. Should not be used for most credit card transactions as they are considered income as soon as they are received and should be booked to a revenue object code.
Accounts Receivable - Contract Grant Asset 1300 A current asset representing an amount due Cornell as a result of invoicing Contract & Grant agreements or Federal Appropriations. Use: Restricted for DFA use only.
Accounts Receivable-NYS Approp Cap Proj Asset 1310 An asset created when NYS has agreed to a capital project but the funds have not been received. Use: Allows Cornell to start a capital project prior to receipt of state funds.
Allowance for C&G Reserves Asset 1320 Contra Asset associated with Contract & Grant Receivables. Use: Restricted for DFA use only.

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