When Cornell has an order or payment pending for a new supplier, Procurement and Payment Services (Procurement) will send the supplier an invitation to register with the university. The invitation will contain a link to PaymentWorks, the third-party software tool Cornell uses for supplier registration. The registration is a two-step process used to collect information about suppliers for Cornell's supplier database, which populates Cornell's financial system and allows the university to issue payments and purchase orders to suppliers.
If you have any questions about or issues with using the PaymentWorks supplier registration form, please email PaymentWorks Support or call them at (617) 500-8085. Please leave a voice message to receive a call back.
The PaymentWorks Registration Process
- You will receive an email invitation from Cornell Procurement Services to register as a new vendor. The email contains a link that is valid until you submit the form. You will receive reminder emails every few days until you submit the completed form.
- If you do not qualify to submit an IRS Form W-9, please notify the person identified in the email invitation and do not complete the PaymentWorks registration process.
- After you click the link in the invitation, you will be invited to join PaymentWorks. You will be asked to provide your name, company name, job title, phone number, and email address. Use the same email address to which the invitation was sent. If you prefer to use a different email address, you may either email the person who sent the invitation or update the email address after the registration is complete.
- After joining PaymentWorks, you will receive a second email from PaymentWorks requiring you to verify your email address and log in to complete the Cornell supplier registration process. The link in this email is only valid for 72 hours.
- Complete all of the required fields identified by an asterisk symbol (*).
- To speed the payment process, please register for Automated Clearing House (ACH) payments.
- At the bottom of the page, you may save your incomplete form and return later to finish entering your information.
- Upon successfully submitting the form, you will receive an email confirmation from PaymentWorks.
- Once a Cornell supplier number has been assigned, you can log in to PaymentWorks and update your information, including primary contact email.
Required Fields for Setup
- All of the information contained on an IRS Form W-9 (PDF 110 KB).
- When using an Employer Identification Number (EIN), enter the information, including the name, exactly as listed in the letter you received from the IRS notifying you of your new business EIN.
- When using a Social Security Number (SSN), enter your name exactly as it appears on your Social Security card.
- Legal name for tax purposes and Doing Business As (DBA) name, if applicable. You may only enter a legal name for a business or a legal first and last name for an individual. This is based on how you file your taxes with the IRS.
- Contact information (names, phone numbers, and email addresses) for vendor information, purchase orders, payments, electronic invoices, sales, accounts receivable, and insurance, if applicable.
Note: Insurance contact information fields are required for all purchase order vendors. Enter a contact name, phone number, and email address of a person at your company, not your insurance agent.
- Supplier diversity classifications, if applicable. You must complete this section, which includes "not applicable" as a response option.
- Conflict of interest disclosure (contact information for Cornell employees).