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Procurement and Payment Services
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e-SHOP

Travel

Tools Library

 

 

e-Shop

Travel

Tools Library

In this section

  • Products and Services Information
    • Pricing Agreements not in e-SHOP
    • Audiovisual Equipment Purchases
    • Auto Parts
    • Catering and Event Space Rental
      • Caterer and Restaurant List
      • Resources
    • Cell Phones
    • Chemicals, Compounds, and Related Supplies
    • Computer Hardware Purchases
      • Desktops and Laptops
      • Networking Equipment, Servers, and Workstations
      • Peripherals, Misc.
    • Copier Equipment and Maintenance Purchases
    • Custom Broker Services
    • Electronic Components and Semi-Conductors
    • Express Mail and Package Delivery Service
    • Flooring
    • Furniture, Furnishings, and Furniture Repair
    • Gases
    • Graphics and Printing Orders
    • Graphic Design Services
    • High Vacuum Equipment and Supplies
    • Lab and Scientific Equipment and Supplies
    • Laboratory Coats
    • Maintenance, Repairs, and Operations (MRO)
    • Medical and Pharmaceutical Equipment and Supplies
    • Moving and Storage
    • Office Supplies
    • Photography Services
    • Promotional Items and Apparel
    • Software and Cloud Services
    • Temporary and Contract Staff
    • Tent and Event Supplies
    • Vehicle and Charter Rentals
    • Videography Services
    • Web Design Services
    • Writing, Editing and Indexing Services
  • Credit Card Programs
    • Procurement Card
      • Applying
      • Submitting Documentation
      • Pcard FAQ
      • Prohibited Transactions
      • Responsibilities Summary
      • Policy Violations
      • Coordinator Information
      • Forms
    • Corporate Travel Card
      • Applying
      • Paying Your Bill
      • Account Changes
    • NEW Travel and Meal Card
  • Buying Manual
    • Table of Contents (PDF, 71 KB)
    • Introduction
    • General Information
    • 200-205: Non-Purchase Order Purchases
    • 300-353: Credit Card Programs
    • 400-409: Purchase Order Process
    • 601-626: Purchases with Special Procedures
    • 700-702: Paying for Services
    • 802-803: Shipping and Receiving
    • 804-806: Invoice Processing
    • 900-904: Quick Reference and Forms
  • Buying FAQ
  • Employee Personal Discounts
  • Suppliers and Caterers with Insurance
  • UNSPSC Classifications
  • Using Sponsored Funds
  • Vendor Registration and Setup

Account Changes

Lost or Stolen Cards

If your card is lost or stolen, contact the financial institution immediately, so that the account can be shut down. A new card, with a new account number, will be mailed to you.

Changes to Cardholder Information or Account Closure

Since the corporate travel card is a personal liability, in most cases you will contact the financial institution directly for inquiries or changes to the account. For example, if your name or address changes, you should contact the financial institution to request the change. You may also close the corporate travel card account at any time by contacting the financial institution.

Cards Not in Use

The financial institution will close any corporate travel card account not used within a 24-month period.

Unit Liability

If the university is held liable for charge(s) to a corporate travel card incurred after a cardholder is no longer in the service of the university, the unit that employed the cardholder will be responsible for paying those charges.

Terminating Employment or Transferring Within the University

Event Cardholder Current Unit Business Manager New Unit Business Manager Office of Credit Card Programs
Cardholder no longer eligible (i.e., change of responsibilities) Pay your corporate travel card bill in full. Contact the Office of Credit Card Programs and request account closure. N/A Notify financial institution of account closure.
Cardholder transfers to a new unit within the university.
  1. Pay your corporate travel card bill in full.
  2. Notify new unit business manager that you have a corporate travel card account.  The manager will consult with the supervisor to determine if the employee is still eligible for the card, based on the new position responsibilities.
 Contact the Office of Credit Card Programs and request suspension of account. Contact the Office of Credit Card Programs and request account closure or reinstatement based on employee's current eligibility for a card. Notify financial institution of account suspension, account closure, or reinstatement.
Cardholder terminates employment or retires from the university. Pay your corporate travel card bill in full. Contact the Office of Credit Card Programs and request account closure. N/A Notify financial institution of account closure.

Note: The corporate travel cardholder may close his or her account at any time by contacting the issuing financial institution directly.

Cornell Procurement
and Payment Services

341 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Email: procurement@cornell.edu
Help Line: (607) 254-5300
Main: (607) 255-3804
Hours: 8:00 a.m. - 4:30 p.m., Monday – Friday

 

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