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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
SUNY Spec - Equip L/T Threshold Expense 6940 Expenditures, for items of movable equipment other than computers, software, vehicles, and furniture, that are under $500 yet required to be classified as equipment to qualify for state equipment funds. Use this code rather than 502X. Use: SUNY only
Interdept Maint Prevent - Equipment Expense 6470 Scheduled activities to insure regulatory compliance, or keep equipment operating, or extend the useful life of equipment. Preventive maintenance costs should not be capitalized. Use: Facilities is the primary user of this code.
Travel - Federal Unallowable Expense 6780 Expenditures for travel and subsistence that are classified as nonrecoverable according to the Uniform Guidance (2 CFR 200). Use: Alcohol, travel upgrade, etc.
Taxes - Real Property Expense 6140 Expenditures for taxes for real property. Use:
Transfer Out - to Capital Long Term Expense 8057 Used to move funds to the non-operating, capital long-term fund, part of the strategic initiatives sub-fund
Recruitment - Employee Expense 6340 Expenditures incurred during the interview process for potential employees. Use: Employee recruitment- Travel, Hosted Meals, Lodging, Advertising
Budget - Additional Comp Min Benefits Expense 5452 Budget use only. Additional compensation (severance, work separate from duties) and other items. Min fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %.
Fees - Mandatory Undergraduate Expense 8220 Payment of mandatory fees for CU undergraduate students. Normally paid via the Student Financial System. Excludes payments for non-degree students. Use: undergraduate mandatory fees.
Interdept - Copy & Printing Svcs Expense 6642 Interdepartmental expenditures for printing and duplicating services. Cornell providers only. Use: Campus Store, CU Printshop, departmental copy charges, etc.
Cost of Benefits - FICA Expense 5900 Used for payroll generated entries for the University's expense related to Medicare and OASDI taxes. DFA use only.
Cost Share - Expense Recovery Expense 9915 Cost Share object code for Expense Recovery. System use only.
Cost of Benefits - Retirement Expense 5902 Used for payroll generated entries for the university's expense for contribution to the Endowed employees' retirement plan. Also used to record vendor expenses, such as consulting, related to retirement plans. DFA/HR use only.
Budget - Cost Share ACAD Level Expense 9918 Budget use only: Plan for Academic Cost Share.
Capital Acq - Fixed Equipment Expense 3620 Used when acquiring fixed capital equipment. Fixed equipment is non-moveable, permanently attached. Will generate capitalization entries on asset object code. Will result in a capital asset record in CAM.
Academic - Professor Expense 5000 Salary for full professors. Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Maintenance Prevention - Equipment Expense 6475 Scheduled activities to insure regulatory compliance, or keep equipment or software operating, or extend the useful life of equipment or software. Preventive maintenance costs should not be capitalized. Use: External providers of preventative maintenance services for equipment, vehicles, owned copiers, etc.
Travel - Federal Unallow (non-employee) Expense 6781 Expenditures for non-employee travel and subsistence that are classified as nonrecoverable according to federal cost principles. Use: Alcohol, travel upgrade, etc.
Taxes - Other Expense 6145 Expenditures for state and federal taxes owed by the University. Use: Sales taxes paid as part of purchase should be charged to the initial expense.
Capital Construction - Landscaping Expense 3960 For use only in accounts with a sub-fund group code of PLCIP or PLSUCF. Used to record Landscaping costs associated with a construction project.
Budget Only - Employee Recruitment Expense 6341 Budget object code for employee recruitment Use: Budget code only

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