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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
Lease - Vehicle Expense 6240 Lease expenditures for automobiles, tractors, trailers and buses with a signed lease agreement term of one year or greater. Not to be used for travel related auto rental. For more information refer to https://www.dfa.cornell.edu/accounting/topics/lease-classification.
Services - Computer Expense 6600 Expenditures for managed computer services performed by external vendors. See also 6617 Cloud Computing Services and 6618 Software as a Service. Use: Services for computers, storage, application management, etc. from external vendors.
Interdept - Parking Assessment Tax Expense 6728 Parking Assessment Tax related to an approved PAR (Project Approval Request). Central Use Only.
Cost of Sales - Beverage Alcohol Expense 6005 The cost of merchandise sold from alcoholic beverage inventory. Use: When using this code in a designated operating account there must be sales revenue corresponding to the cost of sales.
Academic - Associate Professor Expense 5010 Salary for Associate professors. Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Maintenance Prevention - Facilities Expense 6445 Scheduled activities to insure regulatory compliance, or keep a building system operating, or extend the useful life of a component, or improve reliability of the building system or component. Preventive maintenance costs should not be capitalized. Use: External providers of preventative maintenance services for campus facilities.
Software as a Service Expense 6618 Application software provided and hosted by external vendors. Costs are generally inclusive of software maintenance, usage licenses and system support (also see 6617 Cloud Computing Services). Use: Expenses for obtaining access to software as a service application through a cloud-based offering. Applications are supported by the vendor, but may be locally configured by Cornell. Examples include: Workday, Concur.
Head Resident RA (exempt) Expense 5580 Salary for Graduate Head Resident RA only (job profile code 11112). Zero fringe rate
Student Federal Work Study-Amer Counts Expense 5585 Undergraduate student regular wages funded by Federal Work Study America Counts outreach program. Zero fringe rate
Do not use- Use 6385 instead Expense 6250 Will be deactivated. Use: DO NOT USE.
Depreciation - Capital Lease Vehicles Expense 6316 Allowable decrease in value of property or equipment. Use: limited to the Division of Financial Affairs.
FIN AID-Stipends - Lump Sum - Grad Expense 8101 Payment of lump-sum stipends for CU graduate students. Generally NOT used. Normally paid via the Student Financial System. Excludes payments for assistantships, undergraduate, professional, and non-degree students. Not to be used for REU program participants (use 9094). Use: graduate stipends.
Capital Acq - Improvements Non Bldg Expense 3720 Used when acquiring or recording the completion of improvements that exceed the capital threshold. Will generate capitalization entries on asset object code. Will result in a capital asset record in CAM.
Cost Share - Salary and Wages Other Expense 9931 Cost Share object code for SWOT level. System use only.
Salary Wage Adjustment Expense 5470 Central use only -- not directly used for payroll expense.
Budget - CG Limitation of Funds Expense 6905 Budget C&G: Used to record limitations of funding by an agency/sponsor. The line item budget is entered as proposed and the limitation is recorded as a negative on 6905. i.e. We may budget $500,000, but the agency may only award $350,000 at this time and then provide the $150,000 at a future date.
Rental - Misc. Expense 6255 External rental expense for: booths, park pavilion, storage rentals, and equipment. Agreements with a term of less than one year. Use 6210 - 6240 for rentals with signed lease agreements greater than one year, 6385 for rentals associated with hosted events and 6631 for interdepartmental room and rental. Not to be used for travel related auto rental.
Nonexempt - Administrative Expense 5300 Salary for general non-exempt staff positions not otherwise categorized. Max fringe rate -- see KFS Labor Distribution.
Interdept - EZ Back UP Expense 6601 EZ backup charge from CIT Use: Use limited to CIT.
Interdept - Debt Contribution Expense 6729 Used in the operating (GNxxxx) account that is making payments to an internal loan (DBINTL) account. DFA USE ONLY.

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