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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
Legacy Fund Balance Debit Expense 9181 DO NOT USE
Budget - Research Assistant, Grad (RA) Expense 5545 Budget Use Only. Salary for Research Assistant positions only (job profile code 10819). Zero fringe rate
Travel - Federal Unallow (non-employee) Expense 6781 Expenditures for non-employee travel and subsistence that are classified as nonrecoverable according to federal cost principles. Use: Alcohol, travel upgrade, etc.
Depreciation - Computers Expense 6306 Allowable decrease in value of property or equipment. Use: Use limited to the Division of Financial Affairs.
FIN AID-Tuition - Professional Student Expense 8520 Payment of tuition for CU professional students (e.g. MBA, Law, DVM, M.Eng., MILR, MMH, etc.). Normally paid via the Student Financial System. Excludes payments for non-degree or other graduate students. Use: professional school tuition.
Budget - General S&W - Maximum Benefits Expense 5396 Budget use only. To budget salary and wages with Maximum benefits.
Interdept - Publications Cost Expense 6643 Interdepartmental expenditures for publishing services. Cornell providers only. Use: Cornell University Press, etc.
Insurance Payment for Repairs Expense 6195 Repair costs that will be reimbursed from Risk Management. Use: Risk Management will use this code to reimburse your repair costs covered by self insurance.
Transfer Out - to Current Operating Expense 8000 Used in the account providing funds to an operating account (Fund GN or RG). If accounts on both sides of transfer are in the same fund group, 707x/807x may be a better choice. REMINDER: Do NOT transfer between restriction classes!
Academic - Professional Expense 5160 Salary for academic professionals (President, provosts, deans, fellows, other University officers). Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Maint Routine - Equip Expense 6565 Expenditures for repairs and maintenance necessary for the continued operation of equipment. e.g., oil change for vehicles. Use:
Capital Acq - Leasehold Improvements Expense 3725 Used when acquiring or recording the completion of leasehold improvements that exceed the capital threshold. Will generate capitalization entries on asset object code. Will result in a capital asset record in CAM.
Cost Share - FAUG Expense 9979 Cost Share object code for FAUG level. System use only.
Benefits - Life Insurance Expense 5924 DO NOT USE
SUNY Spec - Artwork Expense 6960 Expenditures, for the purchase of objects of art and similar items, that are under $500 yet required to be classified as equipment to qualify for state equipment funds. Use this code rather than 508X Use: SUNY only
Fed Unallowable-Public & Donor Relations Expense 6420 Expenditures for public & donor relations and advertising that are classified as unallowable according to OMB A-21. Use: Donations in lieu of flowers, etc.
BM-Planned Maint Assessment Expense Expense 9450 IPP allocation of Planned Maintenance Assessment Model expense. This object code must net with 4950. IPP use only.
Budget - Teaching Assistant, Grad (TA) Expense 5550 Budget use only: Plan for Teaching Assistants. Salary for Graduate Teaching Assistant positions only (job profile code 10938). Zero fringe rate.
Interdept - Utilities - Heating Expense 6790 DO NOT USE
Depreciation - Improvement Not Bldg Expense 6307 Allowable decrease in value of property or equipment. Use: Use limited to the Division of Financial Affairs.

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The Division of Financial Affairs

341 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Accounting:  7:30 a.m. - 4:30 p.m., Monday - Friday
Payroll: 8:00 a.m. - 4:30 p.m., Monday - Friday

 

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