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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
Inventories - Food Asset 1606 A current asset whose ending balance should represent the food cost of an authorized department's products awaiting to be sold. Use: Record food purchased for resale including all costs associated with the product (i. e. shipping).
Equipment Vehicles Asset 1880 Asset, balance represents capitalized acquisition value of university's vehicles Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Prepaid Expense & Deferred Charges Asset 1610 Prepaid expenses are future expenses that have been paid in advance but have not yet been used or expended. Use: Project advances, multi-year contracts where total amount is paid in year one, etc.
Prepaid Travel Asset 1620 Prepaid travel expenses are future expenses that have been paid in advance where the trip has not occurred. Use: Advance payments to vendors for faculty, staff and students for travel occurring in the future. Note this code should not be used to record travel advances, which should be recorded as 1400 Accounts Receivable.
Accum Depr- Vehicles Asset 1881 Contra-asset, balance represents accumulated value of depreciation recorded for university's vehicles Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Prepaid Deposit with Vendor Asset 1630 Prepaid deposits are deposits that are required by a vendor prior to a service or event. Use: Event security deposit, euipment lease deposit, rental property, etc.
Equipment - Computer Asset 1882 Asset, balance represents capitalized acquistion value of university's computer equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Travel Card-Prepaid LIMITED USE Asset 1640 Prepaid Travel Card for use with credit card entries related to the travel system. Use limited to travel system. Central Note: this code should not be used to record travel advances, which should be recorded as 1400 Accounts Receivable.
Accum Depr- Computer Equip Asset 1883 Contra-asset, balance represents accumulated value of depreciation recorded for university's computer equipment Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Notes Receivable Asset 1670 CUVS Not related to Bonds and Notes Payable Use: External Debt amortizaion of Notes Receivable per note terms
Equipment Software Asset 1884 Asset, balance represents capitalized acquisition value of university's software systems Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Allow Doubtful Acct - Student Loan Asset 1680 A current asset used when bad debt expense is recorded prior to knowing the specific student loan accounts that will be uncollectible. Use: Helps distribute cost of loan write off over many years and normalizes fund balance activity.
Accum Depr - Software Asset 1885 Contra-asset, balance represents accumulated value of depreciation recorded for university's software systems Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Allow Doubtful Acct - Student AR Asset 1685 A current asset used when bad debt expense is recorded prior to knowing the specific student accounts receivable that will be uncollectible. Use: Helps distribute cost of student A/R write off over many years and normalizes fund balance activity.
Cash Offset Asset 1000 Cash offset entries are generated for most transactions, thereby balancing the account (debits equal credits), independent of any other account. Use: Most of the entries you create will automatically generate a cash offset entry. These are automatic.
Equipment - Finance Lease Asset 1891 Asset, balance represents capitalized acquisition value for finance (formerly capital) equipment leases excluding vehicles and computers. Used periods 1-13, auto generated entry when certain capital acquisition object codes (level CAPA) are used.
Investments - Cash Offset Asset 1700 Investment balance for interim and year end closes by account type. Central use only.
Cash - Petty Cash Asset 1100 Minimal amount of cash kept on hand to pay for small expenditure items ($75 and under) when a procurement card cannot be used. Use: See policy 3.21
Real Estate - Finance Lease Asset 1893 Asset, balance represents capitalized acquisition value for finance (formerly capital) real estate leases. Used periods 1-13, auto generated entry when certain capital acquisition object codes (level CAPA) are used.
Investments - Subsidiary Asset 1710 Use: Limited to the Division of Financial Affairs.

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