There are three main ways balances are presented in KFS:
- Cash Balances are somewhat similar to today’s account balances in that, generally, revenues increase cash and expenditures decrease cash. Surpluses from prior years would be reflected as cash balances that carry forward. The reason that cash balances in KFS are not exactly the same is that not all revenue and expense transactions are actually cash transactions. For example, when revenue is generated by extending "credit" (accounts receivable), there is no increase to cash until the receivable is paid.
- Available Balances are based on budgeted, less actual activity, and can be viewed by object code (Available Balances) or in summary (Balances by Consolidation) based on the object code consolidation codes.
- General Ledger Balances provide the beginning balance, and monthly and current-year total activity by object code.