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How is student travel to be reimbursed or paid?

How to Categorize Travel for Registered Cornell Students
If one or more apply, then treat as category... Process the payment as follows: Typical KFS Object Codes
Financial aid or similar travel awards
  • For activities in which the university is relatively disinterested, or the research is student led.
  • The project/research's primary purpose and original intent is to further the student's education or training.
  • The university obtains little or no benefit from the trip.
  • Activities are performed to contribute to the development of the skills needed in the student's studies.
  • Funds are being provided as an outright cash grant to support student travel.
  • Travel is associated with a sponsored fellowship with no benefit to the university.
Student Financial System. Use a RUSS form (undergraduates) or provide additional aid (graduate or professional) using a stipend or prize object code. Do not provide prepaid travel. 8100, 8150, 8250, 8450, 8462, 8463, 8500, 8550
Reimbursed business travel
  • The primary purpose and original intent is for the university to obtain useful results from the project/research.
  • Results or research will be used by the university.
  • Research is performed to fulfill university's obligations to outside funding entity.
  • The student is presenting or actively participating in a conference on behalf of the university.
  • Travel is associated with a sponsored research award.
Accounts payable via DV for prepaid travel or travel reimbursement, using an employee travel or prepaid object code. 6750, 6760, 6780
(also 9097 for sponsored participant costs only)
Department/unit-paid class trips and mission-related educational travel
  • Activity is required for degree or credit.
  • Trip impacts the student's grade.
  • Travel is undertaken by all students in a particular course.
  • Travel is on behalf of a university athletic team (consult Athletics Dept. for special reimbursement procedure).
Accounts payable via disbursement voucher (DV) for department/unit-paid travel or travel reimbursement, typically using a student mission-travel object code, using unrestricted departmental funds. 6752, 6762

 

Department: 
Travel
FAQ Travel: 
Student Travel

The Division of Financial Affairs

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Hours:  8:00 a.m. - 4:30 p.m., Monday - Friday

 

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