Financial aid or similar travel awards
- For activities in which the university is relatively disinterested, or the research is student led.
- The project/research's primary purpose and original intent is to further the student's education or training.
- The university obtains little or no benefit from the trip.
- Activities are performed to contribute to the development of the skills needed in the student's studies.
- Funds are being provided as an outright cash grant to support student travel.
- Travel is associated with a sponsored fellowship with no benefit to the university.
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Student Financial System. Use a RUSS form (undergraduates) or provide additional aid (graduate or professional) using a stipend or prize object code. Do not provide prepaid travel. |
8100, 8150, 8250, 8450, 8462, 8463, 8500, 8550 |
Reimbursed business travel
- The primary purpose and original intent is for the university to obtain useful results from the project/research.
- Results or research will be used by the university.
- Research is performed to fulfill university's obligations to outside funding entity.
- The student is presenting or actively participating in a conference on behalf of the university.
- Travel is associated with a sponsored research award.
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Accounts payable via DV for prepaid travel or travel reimbursement, using an employee travel or prepaid object code. |
6750, 6760, 6780
(also 9097 for sponsored participant costs only) |
Department/unit-paid class trips and mission-related educational travel
- Activity is required for degree or credit.
- Trip impacts the student's grade.
- Travel is undertaken by all students in a particular course.
- Travel is on behalf of a university athletic team (consult Athletics Dept. for special reimbursement procedure).
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Accounts payable via disbursement voucher (DV) for department/unit-paid travel or travel reimbursement, typically using a student mission-travel object code, using unrestricted departmental funds. |
6752, 6762 |
