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Accounting

Year-end biweekly payroll accrual processing

Posted: June 10, 2016

DFA will be processing a biweekly payroll accrual for six days, June 23, 24, 27, 28, 29 & 30, so that the accrual appears as a FY 2016 expense. This is an accrual for financial statement purposes only, there will be no labor ledger entries, nor will it affect effort certification reports.

Contract College Benefit Rates for Fiscal Year 2017

Posted: April 28, 2016

The new contract college employee benefit rates for fiscal year (FY) 2017 have been submitted to the Department of Health and Human Services for approval and are scheduled to be as follows:

Help for BSCs

On this page:

  • Checking the Status of Payments
  • Determining if a Payee Has Enrolled in Direct Deposit (ACH)
    • Bug in Payee ACH Account Lookup
  • Returning Checks to Accounts Payable
  • Read more about Help for BSCs

Help for Payees

On this page:

  • Updating Your Address
  • Identifying Checks Received
  • Identifying Electronic Payments Received
  • Getting Help with 1099-MISC Forms

Updating Your Address

  • Read more about Help for Payees

Foreign Currency Payments

Making International Payments

International payments can be made by wire transfer and/or forward contract. Payments must be processed using a Disbursement Voucher (DV) e-doc in KFS with payment method of WIRE.

For more information see Making International Payments.

  • Read more about Foreign Currency Payments

AP Payment Schedule

COVID-19 RESPONSE: In light of the ongoing concerns of the COVID-19 outbreak, all non-essential staff members are now working remotely. Paper checks will be mailed on Wednesdays, but check pick-ups are not available until further notice. The check enclosure process will also no longer take place, indefinitely. Contact your business service center for guidance on check enclosures. 
  • Read more about AP Payment Schedule

New feature added to the KFS Account e-doc

Posted: March 16, 2016

On Sunday, March 13, 2016, we added a new feature to KFS Account e-docs that makes it very easy to access in one place any notes and attachments ever added to the account. 

New vendor type (RV) introduced; change to use of vendor type (SP)

Posted: February 25, 2016

This message is related to vendor types that are used for disbursement voucher payments. If you have any questions related to this information, contact Cathy Salino.

Changes related to vendor types:

Revenue Matrix

Recommended Criteria for Distinguishing between Gift/Contribution, Sponsored Contract/Grant and Educational Activity/Other Revenue

The classification of the revenue does not determine the central office (i.e., Office of Sponsored Programs or Alumni Affairs and Development in Ithaca, Office of Sponsored Research Administration or Office of External Affairs at Weill Cornell Medical College) with prime proposal and stewardship oversight. This is determined by the policies promulgated by those offices.

  • Read more about Revenue Matrix

Revenue vs. Expense Reimbursement

Occasionally, the university makes an agreement with an external entity to share the expenses of a particular activity. It might be more efficient or convenient for the department to initially pay all the expenses; however, the cost of that activity on the university’s books should only reflect its share of the expenses. In these situations, the funds received from the other party should be recorded as a reimbursement of expenses and not as revenue. Revenue should only be recorded as the result of revenue-generating activities, like providing a good or service.

  • Read more about Revenue vs. Expense Reimbursement

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The Division of Financial Affairs

341 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Accounting:  7:30 a.m. - 4:30 p.m., Monday - Friday
Payroll: 8:00 a.m. - 4:30 p.m., Monday - Friday

 

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