Purchase/Blanket Order Invoices and Receivers
Unit Responsibilities
- Forward all invoices to the UBSC for processing
- Forward all packing slips to the UBSC for processing
- Notify the UBSC when goods have been received an you have accepted shipment
- Respond to e-mail sent if invoices of goods or services received are "OK to pay"
- If there is a discrepancy, please notify your financial transaction specialist
UBSC Responsibilities
- Verify that the purchase order number is on the invoice, and forward it for processing
- Search APPS on a weekly basis for pending invoices
- If not obvious, provide business purpose
- Obtain payment approval from unit, and complete receiving process
- Consult with unit/vendor/invoice processing to resolve any discrepancy
