University Business Service Center

Unit Responsibilities

• Provide business purpose, which must be understandable by an internal/external auditor who has no knowledge of the person or the expense, and how it benefited the mission of the university
• Review all invoices for payment approval

• If approved for payment, mark account number, if known, and business purpose, and forward to the in to UBSC
• If not approved for payment, please contact your financial transaction specialist in the UBSC

• Forward all invoices to the UBSC, 341 Pine Tree Road for processing

Supervisor Responsibilities

• Review and approve reimbursements submitted electronically by staff
• Review employee expenses for reasonableness and legitimacy
• After review and approval of the reimbursement, submit it to payment approval authority electronically
• When corrections are needed, do the following:
  

• Reject the reimbursement to the appropriate financial transaction specialist
• Add a note explaining the corrections/adjustments required

UBSC Responsibilities

• Verify/confirm account number, business purpose, and appropriate authorization
• Process invoices using the Payment Request System (PayReq)