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Egencia travel booking service offering additional online training

September 28, 2010 - Cornell Procurement Services, University and Small Academic Business Service Center

Keywords: Egencia, travel, Travel Portal

The following announcement was sent by e-mail to people who have asked to hear from the Office for Supply Management Services (SMS). If you would like to subscribe to receive, or unsubscribe from receiving announcements from SMS please send an e-mail to procurement@cornell.edu.

Egencia is offering additional Web-based training for their online booking tool and travel services. Please see the available dates below and sign up today.

Benefits of Egencia

  • Familiar, easy-to-use online booking tool: Egencia leverages the same intuitive look and feel of its sister company, Expedia.com, with travel options and tools designed specifically for the business traveler.
  • Simplified expense reports: All of your travel expense data is saved in the Egencia site along with printable booking receipts making reimbursement easy.
  • Business traveler tools: Store your frequent flyer numbers and travel preferences, manage your travel from your work calendar, easily leverage unused tickets or plan a group trip with colleagues.
  • The right travel choices at the right price: Egencia provides access to substantial air, hotel, and car rental savings. Egencia leverages Expedia's air, hotel, and car inventory, including Hotels.com (another Expedia-owned company).
  • Travel with ease while saving money: Booking online with Egencia saves two-thirds the cost in fees to booking with an agent’s assistance, without sacrificing convenience.

Register for an Online Training Session About Egencia

We will be holding several training sessions on our new travel program with Egencia. These sessions will help you to get off to a great start with Egencia and leverage all of the business travel tools available to you.

In these training sessions you'll learn...

  • How to get started with Egencia
  • How to find the right travel options quickly
  • Tips for staying on top of your travel while on the road

There will be four 60-minute online sessions:

  1. Wednesday, October 5, 2:00 - 3:00 p.m. EST
  2. Thursday, October 7, 11:00 a.m. - 12:00 p.m. EST
  3. Thursday, October 11, 12:00 - 1:00 p.m. EST
  4. Friday, October 14, 4:00 - 5:00 p.m. EST

To join a training webinar, please click the “Join the meeting” link below:

Join the meeting

Audio Information

Telephone conferencing
Connect using the following information:

  • Toll-free: +1 (877) 409-2379
  • Toll: +1 (425) 223-3628
  • Participant code: 915821 

First Time Users

To save time before the meeting, check your system to make sure it is ready to use Microsoft Office Live Meeting.

Troubleshooting

Unable to join the meeting? Follow these steps:

  1. Go to https://www.livemeeting.com/cc/Expedia/join 
  2. Copy and paste the required information:

Why Use the Travel Portal?

As new contracts are signed with travel agencies, online booking tools, hotel chains, and car rental companies, they will be added to the portal so that, as you navigate to them, you will be taken directly to pages that will recognize you as a Cornell business traveler. Using the Travel Portal is the best way to ensure that you will receive discounts whenever you are making airfare, hotel, or rental-car arrangements. When you use the Portal, you are also helping Cornell with future negotiations by providing us with aggregated transaction data. 

In addition, the agencies in the portal are the only ones who help ensure proper stewardship of Cornell’s assets by offering automatic enrollment in International SOS (for medical or security assistance in the event of an emergency during an international trip); 24/7 travel service; complying with the Fly America Act and accounting requirements for Sponsored Programs; and much more.

You can also use the Travel Portal to help visitors identify lodging close to Cornell’s Ithaca and New York City campuses. See the buttons for “Ithaca Accommodations” and “NYC Accommodations.”

Visit the portal at travel.cornell.edu

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