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Vehicle and Charter Rentals

On occasion, Cornell staff members need to attend conferences, off-site meetings, business visits, and other travel that requires the use of a vehicle or charter transportation. For this purpose, the university has selected the following vendors as suppliers for the rental of passenger vehicles. All corporate pricing includes collision and liability insurances as required by Cornell Risk Management and Insurance for all vehicle rentals. The contract is also available for personal use with applicable sales taxes added.

Note: The collision and liability insurance coverage applies only to Cornell business travel. When using the Cornell discount for personal travel, you are responsible for purchasing insurance as the Cornell collision and liability insurance does not cover personal travel.

For additional questions regarding this contract, or for help in placing and processing orders with following suppliers, contact Sue Willcox.

Supplier Type Supplier Procurement Method
Contract Avis Car Rental
Corporate or personal credit card
Contract Budget Rent A Car
Corporate or personal credit card
Preferred Cornell Fleet Services
Department charge
Contract Enterprise Rent-A-Car
Corporate or personal credit card
Contract Hertz Corporation
Corporate or personal credit card
Contract National Car Rental
Corporate or personal credit card
Contract Swarthout Coaches
Purchase order

Non-Preferred Car Rental Vendors

If the Cornell contracted vendors are not available – or a lower rate is available – other car rental agencies may be used for corporate rentals, but the Cornell corporate card must be used, and liability insurance must be accepted. The renter should consult with Cornell Risk Management first to find what other insurances should be accepted.